Office and Events Coordinator

The Opportunity

We're looking for a dynamic Office and Events Coordinator to run our Halifax headquarters and internal events. Reporting to the Senior Manager of People Operations, you'll take on a cross-functional role that combines administrative, office management, and event planning responsibilities. This role is key to fostering a dynamic, efficient, engaging workplace.

In this position, you'll manage day-to-day office operations and team events, while also taking on a range of tasks that keep our workplace running smoothly and our team thriving. Your contributions will be vital to shaping a positive, efficient work environment.

This is a fantastic opportunity for someone eager to grow their career in facilities management, office administration, or event coordination. We're looking for someone who is enthusiastic, organized, and ready to make a positive impact on Dash Social's employee experience.

Responsibilities

As Dash Social's Office and Events Coordinator, you'll be at the heart of our operations, seamlessly managing the office operations, planning internal events, and tackling a diverse array of administrative tasks with confidence. No two days are the same in this role, and you'll be responsible for managing your time to ensure all areas are functioning successfully.

Office Operations

• Manage the day-to-day office operations, ensuring everything runs smoothly and supporting teams with on-site needs. This includes: managing inventory for office supplies, swag, and snacks; and ensuring the office remains tidy and organized with the support of an intern and a cleaning company.
• Coordinate and communicate with external vendors to keep office operations efficient and well-supported.
• Act as primary liaison for IT coordination related to office infrastructure, employee onboarding, and in-office tech needs.
• Partner cross-functionally to support departmental needs and ensure an optimal working environment for all teams. This includes, but is not limited to, running the Occupational Health and Safety committee.
• Represent Dash Social to guests and new hires with welcoming office tours and first impressions.

Internal Events

• Plan, coordinate, and execute internal team events, including logistics, budgets, and stakeholder management.
• Support departmental event planning for leaders as needed.
• Lead in-office coordination of monthly lunch and learns and other recurring in-office initiatives to support learning and team-building.
• Work collaboratively with Marketing to provide support, as needed.

People Operations and Team Support

• Act as a liaison between DEI Champions and People Operations on DEI strategic actions.
• Provide hiring support, guidance, training, and mentorship to the Office and Events Intern.
• Coordinate full-cycle intern hiring for Dash Social's internship programs.
• Manage company partnerships, expense processing, budget tracking, and other administrative processes as necessary.
• Additional support as required.

Desired Qualifications

• A minimum of 1 year of experience in a similar role.
• Excellent problem-solving skills with the ability to think creatively and find solutions.
• Attention to detail with effective time management.
• Strong organizational skills and a knack for managing projects effectively (familiarity with Asana is a plus).
• Comfortable working independently while collaborating across diverse teams.
• A proactive, positive, and solutions-oriented mindset.

Don't meet every qualification? Research shows that equity-deserving groups are 20% less likely to apply to jobs if they don't check every box. If this role excites you and you think you have what it takes, we encourage you to still apply. You may be the best candidate for this role.

Work With Us

Dash Social is a social media management platform that equips brands with intelligence and speed to stay ahead of the curve. We're building a team of smart, curious, and driven people who care about doing great work. It's the people at Dash that propel us forward.

We believe that great ideas come from different places. We're proud of the team we've built so far and are always looking for people who bring new ideas, experiences, and dedication as we continue to grow. If you are collaborative, thoughtful, eager to learn and grow, and are a hard worker, you'll fit right in here.

Dash Social's hiring practices are based on skills, potential and character, regardless of race, religion, colour, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.

Employee Benefits

At Dash Social, our team is our competitive advantage. We are committed to supporting one another and work hard to ensure everyone has the support they need. In addition to health and dental benefits for you and your family, you can also expect:

• Vacation, personal days and sick time
• RRSP matching
• Annual mental health benefit
• Quarterly wellness benefit
• Donation matching program
• Parental leave top-up plan
• Departmental and team-wide bonding activities