Office Coordinator

**POSITION INTRODUCTION**

Are you ready to thrive in a dynamic, fast-paced environment alongside some of the top industry professionals? Do you want to contribute to meaningful projects that address Halifax’s healthcare, commercial building, and housing needs? Look no further than HarbourTown Group of Companies

Join our team today and discover how a career supporting the construction industry and be fulfilling, exciting, and offer long-term career opportunities with compensation at the higher end of the administrative pay scale

**ABOUT HARBOURTOWN GROUP OF COMPANIES**

HarbourTown Group traces its beginnings to 2023 in Halifax, founded by seasoned real estate professionals dedicated to a comprehensive approach. With over 50 years of collective industry experience, the founders created a company culture rooted in seamless collaboration. Driven by core values of innovation, transparency, and service excellence, the company has emerged as an authority in real estate development, construction, and financing.

With our comprehensive expertise united under one roof, HarbourTown Group offers an unmatched combination that takes client success to new heights. Our record demonstrates this - we bring visions to life, on time and on budget.

**POSITION OVERVIEW**

If you're a proactive problem solver with a knack for managing multiple priorities and a strong attention to detail, this role offers the opportunity to be at the heart of a dynamic and growing team.

**KEY RESPONSIBILITIES**
- Oversee and maintain general office operations, including supplies, filing systems, scheduling, and reception duties.
- Provide administrative support to the project teams, senior staff, and other departments.
- Assist with basic bookkeeping tasks, including invoice tracking, expense reporting, and vendor coordination.
- Manage and oversee both personal and company expense tracking and reconciliation.
- Support data entry and record keeping using **Excel** and accounting systems.
- Coordinate meetings, internal communications, and document management.
- Maintain digital and physical filing systems in compliance with company procedures.
- Liaise with external vendors, service providers, and clients professionally
- Support onboarding and office orientation for new employees.
- Work directly with the CFO to evaluate and implement new software tools to improve operational efficiency, playing a key role in the transition and integration process.
- Contribute to a positive and efficient office culture by managing logistics and daily needs proactively.

**QUALIFICATIONS & SKILLS**
- Proven experience in an administrative, office management, or coordinator role.
- Excellent organizational and time-management skills, with the ability to multitask and prioritize under pressure.
- Strong communication and interpersonal abilities.
- Proficient with **Microsoft Excel** (data entry, formatting, basic formulas).
- Experience with **QuickBooks Online** is an asset.
- Familiarity with construction or project-based environments is a plus.
- Comfortable working independently and collaboratively in a fast-paced setting.
- High level of professionalism, discretion, and attention to detail.
- Post-secondary education in administration, business, or a related field is preferred.

**WHY JOIN US?**
- Work in a supportive and energetic environment where your organizational skills are valued.
- Enjoy a stable, full-time role with **3 weeks of paid vacation** and room to grow.
- Be a vital part of a team that delivers excellence in a fast-moving industry.
- Play a hands-on role in shaping office systems and digital processes for long-term success.

**TO APPLY**:
In your cover letter, tell us about your interests and how this position aligns with your career aspirations.

Pay: $50,000.00-$75,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Dental care
- Extended health care
- Paid time off
- RRSP match
- Vision care

Work Location: In person

Application deadline: 2025-08-28