Administrative Assistant

RM Precast
About Us
RMC Group of Companies is family owned and has been supplying concrete and related services since 1994. RMC Group of Companies is locally owned and operated and is one of Western Canada’s largest independent concrete providers. Since 1994, RMC Group of Companies has expanded the business to more than ten operating entities to provide a one stop shop for all our customer’s concrete needs. With such rapid expansion, there is ample opportunity for growth and development for employees. Come be a part of our growing team
RM Precast Offers
- Competitive wages and time off policies
- Full scope benefits package (health, dental, life, disability, RRSP, etc.)
- Tiered health plan with a choice of three available plan options
- RRSP contributions
- Annual boot allowance
- Employee assistance programs
- Employee perks and discounts
- Employee referral bonus
- Opportunities for training and professional development

Position Overview
The Administrative Assistant is responsible for assisting with the full-cycle accounts receivable and payable processes, including preparing and delivering invoices, following up on payments, and maintaining vendor relationships. The role also involves providing excellent customer service, preparing monthly production reports, and assisting with plant inventory management.

**Responsibilities**:

- Prepare and deliver invoices to customers in a timely manner.
- Coordinate the accounts receive procedure from end to end including: preparing invoices, communicating with customers, following up on invoices as required, and collecting payment.
- Manage the full-cycle accounts payable process including entering invoices into the system, communicating with vendors, and preparing payment for approval.
- Maintain excellent vendor relations.
- Prepare monthly production reports for submission to the General Manager.
- Enter financial entries/classifications into Quickbooks.
- Schedule precast installations for customers as needed.
- Greet and assist visitors in a professional and friendly manner.
- Assist with plant inventory management including ordering PPE, concrete materials, and plant and office supplies.
- Attend, schedule, and participate in plant meetings by providing reporting, supplementary information, and taking notes.
- Provide general administrative the support to the General Manager to ensure smooth operation of the plant.
- Actively participate in the safety culture by attending safety meetings, reporting unsafe work, and completely week HSE reviews.
- Assist in the drafting and review of blueprints.
- Other duties as assigned.

**Qualifications**:

- 2-3 years prior experience working in an office setting, performing administrative duties. Previous administration experience from a construction environment is an asset.
- 2-3 years prior experience working in customer service.
- Intermediate knowledge of Excel.
- Diploma in business administration or accounting is preferred.
- Previous experience using Quickbooks is preferred.
- Previous experience reviewing blueprints or drafting in AutoCAD is an asset.
- Prior experience in the concrete industry is an asset.

Key Attributes
- Superb customer service skills.
- Excellent verbal and written communication skills.
- Continuous improvement mind-set.
- Attention to detail.

Hours of Work & Work Environment
- Hours of work are generally Monday through Friday, 8AM to 4:30PM
- Overtime may be required to support operations from time to time, especially during the busy construction season
- This is primarily an in-office setting. Occasionally this role may be required to enter the production environment (plant) to attend meetings.

RMC Group of Companies is an Equal Opportunity Employer and operates without discriminating based on race, national or ethnic origin, colour, religion, age, sex, sexual orientation, marital status, family status, mental or physical disability or pardoned criminal conviction.