Administrative Assistant

7 days ago

St Albert, Alberta, Canada Rockland Landscaping Supplies Ltd Full time

We are currently seeking a detail-oriented and dependable Administrative Assistant to join our administrative team. This role will play a critical part in ensuring the smooth operation of our executive office and assisting with various administrative tasks. Previous experience in sales, retail and real estate is required.

Responsibilities and Duties:

General Administrative Support

· Coordinate with other members of the executive team to ensure timely completion of tasks and follow-up on action items.

· Assist with organizing and coordinating company events, and meetings.

· Serve as a liaison between the CEO and internal/external clients, providing excellent customer service and representing the company professionally.

· Perform general administrative duties such as filing, photocopying, and ordering office supplies.

Real Estate Management

· Prepare and edit correspondence, presentations, and other documents on behalf of the CEO.

· Assist with research and data analysis for special projects and initiatives.

· Maintain confidentiality and discretion when handling sensitive information and communications.

· Handle inquiries on property listings and communicate with potential tenants, including scheduling, and completing viewings.

· Be the first point of contact for current tenants, handling all requests.

· Coordination of all contractors, maintenance, builder, or utility work on all properties when needed.

· Complete new tenant and end of lease walkthroughs.

· Prepare and complete rental agreements for new property leases.

Marketing Support

· Assist the marketing specialist with photography, editing, and posting of photos.

· Assist with social media management for internal operations and clients.

Qualifications:

· Previous experience as an executive assistant or administrative assistant is preferred.

· Previous experience in real estate or property management an asset.

· Experience working in a fast-paced environment supporting senior executives is an advantage.

· Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and other office software applications.

· Exceptional organizational skills and attention to detail.

· Excellent communication and interpersonal skills, with the ability to interact effectively with individuals at all levels of the organization.

· Ability to prioritize tasks and manage time efficiently in a dynamic work environment.

· High school diploma or equivalent; additional education or training in office administration is an asset.

· Previous experience with social media marketing an asset.

Benefits:

· Competitive salary based on experience and qualifications.

· Opportunities for professional growth and advancement within the company.

· Positive and collaborative work environment with a supportive team culture.

· Health insurance and other benefits package.

If you are a motivated and reliable individual with a passion for providing exceptional administrative support, we encourage you to apply for this exciting opportunity. Please submit your resume and a cover letter outlining your relevant experience and qualifications. We look forward to welcoming you to the team

Job Type: Part-time

Pay: $18.00-$20.00 per hour

Work Location: In person

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