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Receivables and Payables Coordinator
2 weeks ago
Tri-Mach is a leading provider of sanitary stainless steel solutions, specializing in custom equipment and services for the food, beverage, and pharmaceutical industries. For over 30 years, Tri-Mach has remained passionate about providing state-of-the-art machinery and innovative new solutions to our communities' most vital industries.
At Tri-Mach, we believe the formula to creating the best solutions, is having the best people. Recognized as one of Canada's Top Employers, we’ve never lost sight of putting people first, ensuring an open culture driven by respect, support, and building long-term relationships.
The Receivables and Payables Coordinator is responsible for both timely collections on outstanding customer invoices and Accounts Payable entry. For collections, this involves cultivating customer relationships as well as being a liaison internally with Project Managers and Project Accountant/Billing Coordinators, ensuring timely follow up of issues preventing payment. For Accounts Payable, this position will support the team by entering supplier invoices received and communicating with suppliers to address concerns. This position is expected to be 70% AR and 30% AP.
**Perks Of The Role**
- Large variety of work, no project is ever the same
- Career development opportunities
- Onsite Skill Development Programs
- Tuition Reimbursement
- RRSP Matching
- Competitive Group Benefits for Dental, Drugs and Health Care
- Climate Controlled Shop with state-of-the-art equipment
- Fully equipped private gym
- Company events like BBQs and more
**Key Responsbilities**
- Perform credit analysis on prospective new customers
- Perform trade references as needed
- Ensure accurate contact and billing information is contained in customer master records
- Attend weekly production meetings to raise potential collections issues on ongoing jobs
- Pursue collections of outstanding customer invoices using weekly reporting.
- Employ effective strategies to cultivate relationships with key customer contacts including a combination of communications methods.
- Timely follow-up of customer commitments.
- Communicate regularly with Project Managers and Sales Representatives on project updates and to escalate collections issues in a timely manner.
- Daily electronic deposit of customer payments received.
- Allocation of cash received to open customer invoices in ERP system.
- Monitor Accounts Payable ticketing system and address queries from suppliers and internal users
- Communicate payment expectations to suppliers as appropriate
- Enter AP invoices into the ERP system, ensuring proper matching and approvals along with correct general ledger codes
- Confirm banking changes directly with suppliers
- All other duties as assigned
**Requirements**:
- At least 3 years experience in a collections role
- Accounts payable experience an asset
- CCP or similar designation an asset
- Effective negotiation skills
- Ability to modify communication approach to suit customer preferences and to maximize collections effectiveness
- Proficiency using Microsoft Nav Dynamics or a similar ERP software system
- Must be able to work independently and as part of a team
- Ability to structure daily and weekly workplans using weekly reporting available
- Comfortable managing successful performance through key financial metrics
- Possess strong Excel skills and the ability to use Outlook and Word
- Ability to maintain stable performance under pressure
- Ability to communicate clearly and effectively through all forms of oral and written communication
**We Look Forward to Hearing from You
