Responsible - Archives and Records Management

Pointe-Claire is a city with a population of 34,000 located along Lac Saint-Louis and forming part of Greater Montreal. Recognized for its lifestyle, Pointe-Claire also has a distinctively rich architectural and historical heritage and provides services of outstanding quality to its population. Dedicated to the life of its citizens, the City's mission is to ensure that the quality of its social, cultural and economic environment is maintained for citizens today as well as future generations.

**Description**:
The work consists of performing and coordinating all tasks related to managing the City’s records and archives, including paper and electronic documents. The jobholder develops proposals for programs, policies and procedures, retention schedules, file plans and other records management tools. He or she ensures the tools are up to date and coordinates their implementation in various City departments, oversees document preservation and protection and manages official documents in order to preserve their legal value in accordance with the retention schedule and applicable laws and regulations. As needed, the jobholder performs various general office duties in order to provide the administrative and operational support the department requires.

**Departmental mission**:
To ensure the integrity of the City’s actions by vigilantly overseeing the enforcement of laws and by-laws and delivering high-quality services, in a spirit of respect for people and an ongoing pursuit of excellence.

**General responsibilities and goals**:
**The jobholder’s main responsibilities are as follows**:

- Applies the laws, standards and records management procedures regarding document filing and disposition and tools for research and locating documents and information;
- Plans, reviews and recommends specialized records and archive management computer tools and coordinates their implementation; contributes to developing and updating these tools, collaborates on the integration of databases that have an impact on records management and on the implementation of the integrated document management (IDM) system, manages access to systems and uses any other computer tool required to complete projects and collaborates on research and trials of appropriate tools;
- When required, guides and directs the work of students, interns and casual employees assigned to records management tasks and verifies the quality of the work;
- Performs searches for information and documents requested by City departments and residents;
- Organizes, coordinates and facilitates training for those in charge of disposition in the various departments and for records management software users;
- Performs any other related tasks.

**Job requirements**:

- A college diploma in an appropriate field of study, such as documentation science and a university certificate in archival science or digital information management.
- Two (2) years of experience in a similar position.
- Extensive knowledge of records management techniques.
- Good knowledge of spoken and written French.
- Good knowledge of the administrative machinery and filing systems in place in the City.
- Ability to coordinate and monitor employees’ activities.
- Research, analysis and synthesis skills and ability to write clear and concise reports.
- Good knowledge of the Windows 365

**Schedule**:
For the period between Thanksgiving and the first (1rst) Monday of May: Monday to Friday inclusively, 8:30 a.m. to 4:30 p.m., minus one (1) hour for lunch. For the period between the first (1rst) Monday of May and Thanksgiving: Monday to Thursday inclusively, 8:00 a.m. to 4:30 p.m., minus forty-five (45) minutes for lunch; Friday, 8:00 a.m. to noon.

**Footnote**: