Receptionist/administrative Assistant

5 days ago

Vancouver, Canada Vancouver Career College Full time

**Reporting to**:Campus Director
**Hours**:40 hours a week between 8 am to 4:30 pm
**Software Knowledge**:Microsoft Suite
**Address**:549 Howe St 5th Floor, Vancouver, BC v6c 2c2
**Pay**:40K annually

At Vancouver Career College, we offer quality education to those wishing to pursue a career in healthcare, business, trades, education, art and design, and legal. Vancouver Career College prides itself on changing lives through education by helping students achieve their personal and academic goals. We are happy to say that we are looking for a **Receptionist** **/Administrative Assistant** to join our team

The purpose of the Receptionist/Administrative Assistant position is to provide quality service to students, staff and visitors through the delivery of receptionist duties and general administrative support for the campus. They also provide administrative support for the site with respect to campus operations, processes and procedures to ensure and maintain the efficient operations of the campus. Under supervision of the Campus Director, the Receptionist/Administrative Assistant is responsible for managing the main reception desk of the campus and maintaining supplies and equipment as required to meet the needs of the campus. This position also provides ongoing support and administrative services to the Campus, including support for the director, admissions and student services staff, and the instructors and students.

**Responsibilities**:

- Answer and direct phone calls.
- Organize and schedule appointments.
- Plan meetings and take detailed minutes.
- Assist in the preparation of regularly scheduled reports.
- Develop and maintain a filing system.
- Update and maintain office policies and procedures.
- Order office supplies and research new deals and suppliers.
- Maintain contact lists.
- Book travel arrangements.
- Submit and reconcile expense reports.
- Provide general support to visitors.
- Act as the point of contact for internal and external clients.
- Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.
- Enter data on the system.
- Carry out administrative duties such as filing, typing, binding, scanning, etc.

**Qualifications**

To be successful in the Receptionist/Administrative Assistant position, individuals must be committed to developing, maintaining and demonstrating the following:
**Education and Experience**
- Bachelor's degree with basic training in office practices and customer service.
- A minimum of one years’ experience in a similar position.
- An equivalent combination of education and experience will be considered.

**Skills and Abilities**
- Excellent Customer Service Skills
- Keyboarding speed at 40wpm with accuracy
- Ability to handle a multi-line telephone switchboard
- Working knowledge of MS Office including Word, Excel, Outlook and PowerPoint
- Ability to use various office equipment including fax and photocopy machines
- Ability to multi-task
- Ability to complete work in a timely manner with accuracy and attention to detail
- Ability to work independently with minimum supervision
- Good judgment and ability to prioritize assignments
- Good command of basic math
- Ability to work under pressure and maintain a calm focus during hectic periods
- General understanding of the programs and services provided by the College
- Ability to exhibit a professional attitude and image with a commitment to quality service.

  • Receptionist/administrative Assistant

    2 weeks ago

    Vancouver, Canada Metro Vancouver Aboriginal Executive Council Full time

    **RECEPTIONIST / ADMINISTRATIVE ASSISTANT** One (1) Full-time position The Metro Vancouver Aboriginal Executive Council (MVAEC) is a vibrant organization with twenty-two (22) urban indigenous member organizational. MVAEC has a subsidiary called the Metro Vancouver Indigenous Services Society (MVISS) as a result, team work and leadership is imperative, and...

  • Receptionist / Administrative Assistant/ Moa

    6 days ago

    Vancouver, Canada Dental Specialist Clinic ( Vancouver) Full time

    **Receptionist/ MOA/ Administrative Assistant/ Clinic Receptionist/ Dental Receptionist (W. Broadway)** Our Dental Specialist Clinic in Vancouver is looking for a friendly Receptionist/ MOA/ Administrative Assistant with a positive attitude to help create a welcoming and relaxing environment for all. Our dental specialty clinic is digital and we are...

  • Receptionist and HR Administrative Assistant

    1 week ago

    Vancouver, Canada Study2020 Consulting Inc. Full time

    We are currently seeking a dynamic and organized individual to join our team as a Receptionist and HR Administrative Assistant. In this dual role, you will be the first point of contact for visitors and provide administrative support to the Human Resources department. **Responsibilities**: Receptionist Duties: - Greet and welcome visitors with a positive...

  • Receptionist/administration Assistant

    3 days ago

    Vancouver, Canada City Square Holdings Full time

    We are looking for a highly-skilled and motivated front desk receptionist/ administrative assistant to join our team. You will be assisting with our day to day operations. This position will be based in our head office in Vancouver BC. **Qualifications** - Post-secondary diploma in office administration or equivalent experience - Highly organized, with...

  • Receptionist/administrative Assistant

    3 days ago

    Vancouver, Canada North South Travel Full time

    **Overview** **Duties** - Greet and assist visitors and clients at the front desk, providing a welcoming atmosphere. - Manage phone systems, directing calls to the appropriate personnel and taking messages as needed. - Perform data entry tasks accurately and efficiently, maintaining up-to-date records. - Provide clerical support, including filing, faxing,...

  • Receptionist/administrative Assistant

    5 days ago

    Vancouver, Canada MYU Realty Group Ltd. Full time

    A well established Real Estate firm is looking for a full time time receptionist. This position will be responsible but not limited to the following: - Answering and directing calls using a multi-line phone system. - Ensure reception area, meeting room are clean, tidy and presentable. - Collecting, sorting and distributing mail, messages and courier...

  • Receptionist/administrative Assistant

    1 week ago

    Vancouver, Canada EnerChanges Health Clinic Full time

    Established in 1993, EnerChanges works with patients for conditions such as anti-aging, obesity, menopause, cardiovascular disease, and diabetes. We also treat some difficult common problems such as, infertility, allergies and chronic fatigue. The clinic is affiliated with A4M and is trained in the safe use of bio-identical hormones, (estrogen, progesterone,...

  • Receptionist/administrative Assistant

    13 hours ago

    Vancouver, Canada Tess Health Clinic Full time

    _Administrative Assistant/Receptionist _ **About us** Tess Health Clinic is an established for the last 15 years business in Vancouver, BC. We are social, inclusive, and collaborative. Our work environment includes: - Growth opportunities - Safe work environment We are looking for full-time clinic receptionist to join our team! We are located on Fraser...

  • Receptionist / Administration Assistant

    5 days ago

    North Vancouver, Canada Nestor & Associates CPA Full time

    Accounting office in Lynn Valley seeks a North Shore individual for the role of Receptionist / Administration Assistant. **Job duties include**: - Daily running of the office - Greeting and assisting clients - Answering incoming telephone calls and taking messages in a supporting role - Composing and editing correspondence - Set up and maintenance of paper...

  • Administrative Assistant/Receptionist

    2 weeks ago

    Vancouver, British Columbia, Canada EVERGREEN ADVENTURES Full time

    Administrative Assistant | ReceptionistEvergreen Adventures – Vancouver, BCEvergreen Adventures, a dynamic and growing tour company located in the heart of Vancouver, is seeking a highly organized and detail-oriented Administrative Assistant | Receptionist to join our team. If you are passionate about travel, excel at multitasking, are detail oriented and...