Administrative Specialist and Bookkeeper

19 hours ago

Halifax, Canada MDP Careers Full time

**UCCL Group**:
**Position available**

The UCCL Group is in search of an Administrative Specialist and Bookkeeper

who will be responsible for a variety of administrative and financial tasks to ensure office efficiency.

**General responsibilities**
- **Administrative duties**: Serve as a point of contact for the office, handling reception tasks, phone calls, and directing inquiries.
- **Office organization**: Maintain office supplies and files, both physical and digital. Manage the office environment to ensure efficient operations.
- **Support for leadership**: Assist management and other team members with various administrative and financial tasks.

**Key bookkeeping duties**
- **Record financial transactions**: Log financial activities, including sales, purchases, and payroll, into accounting software like Sage 50 and QuickBooks.
- **Manage accounts payable and receivable**: Handle all aspects of invoicing clients and paying vendors. This includes processing, verifying, and tracking invoices to ensure timely payments.
- **Reconcile accounts**: Compare company financial records with bank and credit card statements to reconcile and identify and resolve discrepancies.
- **Process payroll**: Prepare and process payroll for employees, ensuring accuracy and compliance with government regulations.
- **Assist with financial reporting**: Prepare financial reports, such as income statements and balance sheets, for management review.
- **Prepare for tax filings**: Compile financial data and complete tax remittance forms for government agencies.

**Essential qualifications and skills**:

- **Experience**: Proven experience in a similar bookkeeping, accounting, or administrative role.
- **Software proficiency**: Proven experience with Sage 50 and QuickBooks, Microsoft Office, Canva and WordPress (or like CMS).
- **Strong organizational skills**: Meticulous attention to detail and the ability to manage and prioritize multiple tasks.
- **Communication**: Excellent written and verbal communication skills for interacting with clients, vendors, and team members.
- **Reliability and integrity**: A high degree of integrity and discretion when handling confidential financial information.
- **Adaptability**: A positive attitude and willingness to learn new processes and take on new responsibilities.

**Start date**
- Immediately

**Schedule**
- 12PM - 8PM, Monday through Friday

**Remuneration**
- Competitive rate, group insurance coverage.

**How to apply**
- January 18, 2026

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