Administrative Specialist and Bookkeeper

1 week ago

Halifax, Nova Scotia, Canada MDP Careers Full time $40,000 - $60,000 per year
UCCL Group

Position available

The UCCL Group is in search of an Administrative Specialist and Bookkeeper

who will be responsible for a variety of administrative and financial tasks to ensure office efficiency.

General responsibilities

  • Administrative duties: Serve as a point of contact for the office, handling reception tasks, phone calls, and directing inquiries.
  • Office organization: Maintain office supplies and files, both physical and digital. Manage the office environment to ensure efficient operations.
  • Support for leadership: Assist management and other team members with various administrative and financial tasks.

Key bookkeeping duties

  • Record financial transactions: Log financial activities, including sales, purchases, and payroll, into accounting software like Sage 50 and QuickBooks.
  • Manage accounts payable and receivable: Handle all aspects of invoicing clients and paying vendors. This includes processing, verifying, and tracking invoices to ensure timely payments.
  • Reconcile accounts: Compare company financial records with bank and credit card statements to reconcile and identify and resolve discrepancies.
  • Process payroll: Prepare and process payroll for employees, ensuring accuracy and compliance with government regulations.
  • Assist with financial reporting: Prepare financial reports, such as income statements and balance sheets, for management review.
  • Prepare for tax filings: Compile financial data and complete tax remittance forms for government agencies.
Essential qualifications and skills
  • Experience: Proven experience in a similar bookkeeping, accounting, or administrative role.
  • Software proficiency: Proven experience with Sage 50 and QuickBooks, Microsoft Office, Canva and WordPress (or like CMS).
  • Strong organizational skills: Meticulous attention to detail and the ability to manage and prioritize multiple tasks.
  • Communication: Excellent written and verbal communication skills for interacting with clients, vendors, and team members.
  • Reliability and integrity: A high degree of integrity and discretion when handling confidential financial information.
  • Adaptability: A positive attitude and willingness to learn new processes and take on new responsibilities.

Start date

  • Immediately

Schedule

  • 8AM – 4PM, Monday through Friday

Remuneration

  • Competitive rate, group insurance coverage, group RRSP plan

How to apply

  • E-mail cover letter and resume to the attention of Karen Benteau (Administrative Director) to

Deadline for application

  • November 21, 2025

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