Facility Administrative Assistant

Who we are

For more than 40 years, Reworld has been a leader in sustainable waste solutions, providing our customers with innovative solutions that help them achieve carbon-negative outcomes.

Our Vision

Reworld is leading the charge to a carbon-negative future through revolutionary sustainable materials management solutions that reduce, reuse, recycle and reimagine waste for the benefit of society and the environment.

Our Business

Reworld partners with businesses by offering cutting-edge engineering and innovative solutions, to help customers reduce, reuse, recycle and recover value from waste streams and meet or exceed their sustainability goals.

Our Value

Reworld's differentiator comes from our ecosystem of technology, facilities and partnerships, trusted by the world’s largest organizations to reimagine waste management for a smarter, more sustainable world.

About the role

We seek a dedicated individual who will be responsible for providing administrative support to the facility.

Essential job functions include but are not limited to:

- Support management staff as needed including organizing, auditing, filing, laminating, copying, and typing as needed
- Field employee questions and concerns and help troubleshoot problems; serve as a liaison between site employees and various corporate departments
- Assist employees with travel arrangements and expense reports
- Coordinate and communicate meetings and events such as tours, training, meetings, luncheons, and company parties; this requires the Administrative Assistant to adjust their schedule, at times, so they may be present to support these meetings and events
- Office reception including incoming phone calls and visitors
- Manage incoming and outgoing mail
- Maintain facility documents and offsite storage in accordance with the document retention policy
- Maintain office supplies including ordering, inventory, and organizing
- Basic accounting/purchasing duties (AR, data entry)
- Support the Facility Safety Coordinator to manage safety documents and databases, provide updates on the status of safety programs, administer the Medical Surveillance program and track safety training
- Support business functions including the scale system, contracts, municipal customer databases, special waste billing, reports and other business support
- Maintains all technical information including work instructions, technical manuals, engineering data sheets and quote forms. (i.e.: labor contractor hours and orientations - monthly etc.)
- Responsible for gathering data and submitting monthly report for the Facility.
- HR administrative tasks, as needed.
- Organizes and maintains file system, and files correspondence and other records, (Facility Manager and Facility Safety Coordinator).
- Coordinates Manager’s schedule and makes appointments.
- Makes copies of correspondence or other printed material.
- Ensures technical information is current in content and format.
- Transfers information into established templates and assists with document creation as necessary.
- Assemble service and technical manuals.
- Scan and file project related documents.
- Maintains the electronic bulletin board for the Facility.

Requirements:

- Must have at least two years’ experience in administrative support
- High School/ GED diploma
- Associates degree preferred
- Excellent communication and interpersonal skills.
- Must be a self-starter with an eagerness to learn, strong attention to detail and be team oriented.

Our DEI Commitment

Reworld is an Equal Opportunity Employer, has developed an Affirmative Action Program (AAP), and will not discriminate against any qualified applicants because of race, color, religion, sex, national origin, sexual orientation, gender identity, disability (including perceived disability, physical, mental, and/or intellectual disabilities), veteran status, liability for service in the Armed Forces of the United States, or any other characteristic protected by law.

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Please note that Level, Title and/or Salary may be adjusted based on the applicant's experience or skills.