Project Administrator

2 weeks ago

Courtice, Canada Aecon Group Full time

**Build Your Career at Aecon**

Aecon is proud to build some of the most impactful infrastructure projects of this generation. From the roads and transit systems that connect our communities, to the communication networks that link us from coast-to-coast, and the water infrastructure that supplies our businesses and homes. Our integral work includes constructing the pipelines that join provinces with the energy that fuels the nation, and the airports and ports that connect us all. Aecon is there, safely and sustainably building the future.

**PURPOSE OF THE POSITION**
The Project Administrator will report to the Project Director and is responsible for performing a variety of complex administrative facilities and information services related tasks as well as general administrative support. This role requires a thorough knowledge of company and project policy and procedures. This position requires the ability to work independently and as part of a team exercising judgement and initiative and may be required to provide support for several departments.

**FUNCTIONS AND RESPONSIBILITIES**
- Performs administrative duties for job sites ensuring all project documentation is maintained in accordance with Aecon and project standards.
- Supports the ordering and assignment of IT equipment, including laptops phones and printers.
- Learns, interprets and applies organizational policies, rules and regulations
- Establishes and dismantles site offices as required
- Maintain appointment schedules, calendars, and arrange meetings
- Prepare courier and fax material
- Make travel arrangements
- Schedule appointments for various events including organizing meetings, conferences, dinners, etc.
- Suggest and implement improved work methods and systems relating to administrative tasks
- Order office supplies and promotional items for Project
- Maintain resource and vacation schedule
- Prepare and edit PowerPoint presentations and organizational charts
- Assist other staff in office duties as required

**SUPERVISORY RESPONSIBILITIES**
None.

**KNOWLEDGE, SKILLS & TRAINING NEEDS**
- 3-5 years minimum experience, experience working in a project or construction environment an asset
- Must be able to deal with sensitive issues in a confidential manner.
- Strong communication skills, dealing tactfully with employees, visitors and customers
- Problem solving, planning and organizational skills, ability to prioritize tasks, work to timelines

**FISCAL RESPONSIBILITY**
Support to maintain project costs within budget.

**EXTENT OF PUBLIC CONTACT**
- Customers suppliers and alliance partners
- Project Managers, project execution, and estimating personnel

**PHYSICAL DEMANDS**
- Prolonged periods of standing and walking.
- Work location in a Project Site Trailer Environment
- Various work locations in both field and office

**OTHER QUALIFICATIONS**
- Due to the nature of work conducted by Aecon, mandated nuclear export controls requirements must be met for employment
- Requires ability to obtain OPG security clearance for nuclear workers

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