Administrative Assistant
2 days ago
While providing support to the CEO and his executive team, you are exposed to the full spectrum of Aurum business operations and activities and you are the soul that keeps the CEO moving forward. You anticipate the needs of the CEO and help him stay focused on his projects by resolving operational and administrative issues on his behalf before they arise. Since you understand the value of customer connections, you maintain and update a file of key clients' interests and their projects. That knowledge is used to strategically support Aurum objectives. You are organized, analytical, you possess the strong business judgment and communication skills needed to interact with a variety of people at all levels. The successful incumbent for this position will have the freedom to work in a creative and entrepreneurial manner. **KEY DUTIES & RESPONSIBILITIES**: - Complete a broad variety of administrative tasks for the CEO including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex, detailed and changing travel plans, itineraries, and agendas, compiling documents for travel-related meetings - Plan and coordinate the CEO's and his executive team's schedule. Provide a "gatekeeper" role, creating win-win solutions for direct access to the CEO's time and office - Provide a bridge for smooth communication between the CEO's office and internal departments; demonstrating leadership to maintain credibility, trust, and support with senior management staff - Work closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO apprised - Research, prioritize, and follow up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Propose appropriate course of action, referral, or response - Successfully complete critical aspects of deliverables with a hands-on approach, including drafting acknowledgment letters, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the company - Coordinate and arrange meetings-prepare agendas, reserve and prepare facilities, etc. Compile meeting materials, communicate with and prep attendees, take meeting notes and assist CEO with any follow-up action items - Draft letters and correspondence using own contact information - Manage office administration, e.g. copier contracts, utilities, office supplies
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Administrative Assistant
1 week ago
North York, Canada Canada Lands Company Full timeJob Req ID: 1526 Title**:Administrative Assistant** Company: Canada Lands **Location: Parc Downsview Park - 70 Canuck Ave, Toronto, ON** Employment Status: Employee (Full-time) **PURPOSE OF ROLE** The Administrative Assistant provides administrative support to the Attractions and Real Estate teams and acts as receptionist and office services...
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Administrative Assistant
5 days ago
North York, Canada IBX Services Full time**Overview**: **Responsibilities**: - Offer comprehensive administrative assistance to both managers and team members. - Professionally handle and route incoming phone calls. - Efficiently organize and manage appointment schedules. - Take charge of planning meetings, ensuring detailed minute-taking. - Contribute to the preparation of regularly scheduled...
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Administrative Assistant
5 days ago
North York, Canada Canada Lands Company Full timeJob Req ID: 1526 Title**:Administrative Assistant** Company: Canada Lands **Location: Parc Downsview Park - 70 Canuck Ave, Toronto, ON** Employment Status: Employee (Full-time) **PURPOSE OF ROLE** The Administrative Assistant provides administrative and program support to the staff at Parc Downsview Park office and acts as receptionist as well as...
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Administrative Assistant
2 weeks ago
North York, Canada Alendel Fabrics Ltd. Full time**Summary** The Administrative Assistant (AA) provides high-level administrative support to the Chief Executive Officer (CEO) and assists in key organizational tasks to ensure smooth daily operations. This in-office role includes scheduling, communication, meeting coordination, administrative projects, and executive support. The AA is expected to be highly...
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Administrative Assistant
1 week ago
North York, Canada Academy of Learning Career College Full timeAcademy of Learning Career College is a dynamic and innovative Career College. We pride ourselves on fostering a collaborative and inclusive work environment where every team member's contribution is valued and recognized. As we continue to grow, we are seeking a skilled Administrative Assistant to join our team and provide essential support to various...
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Administrative Assistant
7 days ago
North York, Canada Garrington Group Full time**_Company Overview:_** Garrington Group of Companies is a full-service working capital and trade finance company. We place a great importance on our core values of empathy, integrity, respect, reliability, and excellence. We are committed to demonstrating these values in our culture, in every interaction and with every person involved within our...
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Administrative Assistant
7 days ago
North York, Canada Reframe Psychology Clinic Full time**Administrative Assistant, In-person** **Reframe Psychology Clinic** **Part-time, In-person** **Required Skills**: - Solid computer and internet skills - Knowledge of Jane practice management platform an asset - Excellent interpersonal skills - Sensitive, warm, and friendly with patients - Exceptional professionalism - Superior time management and...
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Administrative Assistant
2 weeks ago
North York, Canada 2M7 Financial Solutions Full time**Job Posting: Administrative Assistant** We are seeking a detail-oriented and organized Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for various administrative tasks related to document management, financial transactions, and client services. **Key Responsibilities**: - Perform administrative tasks,...
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Administrative Assistant
7 days ago
North York, Canada Incredible Novelties Inc Full time**Job Summary** The position will be reporting to the Sales Manager and will be accountable for the coordination and administration of day to day functions within the company. RESPONSIBILITIES: - Assist in the preparation and execution of orders - Assist in the preparation and execution of trade shows - Assist in the preparation and execution of special...
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Administrative Assistant
4 days ago
North York, Canada UTES Design&Build Full timeJob Title: Office Manager / Administrative Assistant Location: Greater Toronto Area (GTA), Ontario About Us: UTES Design&Build is a fast-growing engineering/architectural consulting firm with projects across the Greater Toronto Area (GTA). We are a team of six engineers, designers, and project managers specializing in residential and commercial projects,...
