Current jobs related to Administrative Assistant - North York - Canada Lands Company

  • Administrative Assistant

    2 weeks ago

    North York, Canada IBX Services Full time

    **Overview**: **Responsibilities**: - Offer comprehensive administrative assistance to both managers and team members. - Professionally handle and route incoming phone calls. - Efficiently organize and manage appointment schedules. - Take charge of planning meetings, ensuring detailed minute-taking. - Contribute to the preparation of regularly scheduled...

  • Administrative Assistant

    2 weeks ago

    North York, Canada IBX Services Full time

    **Overview**: **Responsibilities**: - Offer comprehensive administrative assistance to both managers and team members. - Professionally handle and route incoming phone calls. - Efficiently organize and manage appointment schedules. - Take charge of planning meetings, ensuring detailed minute-taking. - Contribute to the preparation of regularly scheduled...

  • Administrative Assistant

    2 weeks ago

    North York, Canada Canada Lands Company Full time

    Job Req ID: 1526 Title**:Administrative Assistant** Company: Canada Lands **Location: Parc Downsview Park - 70 Canuck Ave, Toronto, ON** Employment Status: Employee (Full-time) **PURPOSE OF ROLE** The Administrative Assistant provides administrative and program support to the staff at Parc Downsview Park office and acts as receptionist as well as...

  • Administrative Assistant

    6 days ago

    North York, Canada Cosmaroma Inc. Full time

    **Company Information** Cosmaroma Inc. is a leader in retail/wholesale home renovation supplies. We are currently operating 10 retail outlets nationwide and expanding. - Provides administrative support to ensure efficient operation of the office. - Answers phone calls, schedules meetings and supports visitors. - Carries out administrative duties such as...

  • Administrative Assistant

    2 weeks ago

    North York, Canada Reframe Psychology Clinic Full time

    **Administrative Assistant, In-person** **Reframe Psychology Clinic** **Part-time, In-person** **Required Skills**: - Solid computer and internet skills - Knowledge of Jane practice management platform an asset - Excellent interpersonal skills - Sensitive, warm, and friendly with patients - Exceptional professionalism - Superior time management and...

  • Administrative Assistant

    5 days ago

    North York, Canada The Furniture Guys Full time

    **About Us**: Bespoke Office Furniture Store is a premier supplier of high-quality office furniture solutions in Toronto. We are committed to providing exceptional customer service and innovative products that meet the diverse needs of our clients. We are currently seeking a dedicated and organized Administrative Assistant to join our team. **Key...

  • Administrative Assistant

    2 weeks ago

    North York, Canada Incredible Novelties Inc Full time

    **Job Summary** The position will be reporting to the Sales Manager and will be accountable for the coordination and administration of day to day functions within the company. RESPONSIBILITIES: - Assist in the preparation and execution of orders - Assist in the preparation and execution of trade shows - Assist in the preparation and execution of special...

  • Administrative Assistant

    1 week ago

    North York, Canada UTES Design&Build Full time

    Job Title: Office Manager / Administrative Assistant Location: Greater Toronto Area (GTA), Ontario About Us: UTES Design&Build is a fast-growing engineering/architectural consulting firm with projects across the Greater Toronto Area (GTA). We are a team of six engineers, designers, and project managers specializing in residential and commercial projects,...

  • Administrative Assistant

    3 days ago

    North York, Canada Fitness Avenue Full time

    Fitness Avenue has been a Canadian leader in health and fitness for over 10 years. In 2007, we founded this company with one goal: provide high quality products that would give people access to their physical potential without experiencing significant barriers. Whether you are establishing your own fitness center or creating a home gym, we have what you're...

  • Administrative Assistant

    1 week ago

    North York, Canada Solify Full time

    OVERVIEW Administrative assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Administrative assistants are responsible for confidential and time sensitive material. Familiar with a...

Administrative Assistant

2 weeks ago

North York, Canada Canada Lands Company Full time

Job Req ID: 1526

Title**:Administrative Assistant**

Company: Canada Lands

**Location: Parc Downsview Park - 70 Canuck Ave, Toronto, ON**

Employment Status: Employee (Full-time)

**PURPOSE OF ROLE**

The Administrative Assistant provides administrative support to the Attractions and Real Estate teams and acts as receptionist and office services coordinator for the Downsview Park office. The Administrative Assistant maintains the office environment in a professional and hospitable manner, provides professional support to all staff, supports external relationships, and hosts visitors as a key ambassador for CLC/PDP.

**KEY FUNCTIONS**

**The Administrative Assistant in the Downsview office is responsible for the following tasks**:

- Coordination and support for various activities including general office administration, procurement, meeting and event planning, and contract administration.
- Supports public engagement in the team’s work including public use of the Downsview Community Hub and education and events programs.
- Special projects as assigned by the Director, Property Management and other Downsview Park staff, and other duties and accountabilities as required.

**Document Preparation and Records Management**
- Assists with the preparation of procurement documents, Event Licenses, Permits and License Agreements as required.
- Maintains a thorough working knowledge of CLC policies, guidelines, procedures, records management, and information systems.
- Assists with coordinating, creating, preparing, editing, and proofreading all standard and non-standard documents, reports, presentations, and correspondence including materials for the Senior Management Team and Board.
- Creates and maintains databases and filing systems, whether electronic or paper.
- Performs role of Records Management (Content Manager) champion and liaison to fulfill the records management function related to the Downsview office files.
- Facilitates the approval of documents in accordance with the Delegation of Authorities and maintains log tracking the approval status and distribution of documents.

**Office Administration and Support**
- Maintenance of office space for appearance and functionality, including the coordination of any maintenance and repair work that may be required, as well as maintenance of storage areas.
- Maintains regular office supply including kitchen supplies, and places order for restocking.
- Provides initial responses to routine public inquiries and refers such inquiries to appropriate CLC staff for further response or action.
- Assists with maintaining Real Estate development / neighbourhood websites.
- Inputs updates to executive dashboard on a monthly basis.
- Serves as an administrative liaison between the Downsview office and administrative units (accounting, communications, human resources, IT, records, etc.) in other offices.
- Coordinates maintenance of office equipment and electronics.
- Provides the Downsview office with IT support and liaises with the IT department: monitors staff’s IT needs, assist staff with problem solving, assist IT department with set up in the office, etc.
- Coordinates incoming and outgoing mail, shipping and receiving, including maintaining mailing lists as may be required.
- Provides calendar management for employees within the Downsview office.
- Makes travel and accommodation arrangements for staff and prepares employee reimbursement and personal expense claims.

**Meeting Management**
- Coordinates and manages scheduling of meetings, (conference calls, video conferences, in person), including logistics for room set up and catering.
- Provides administrative and secretarial support (e.g., logistics, hospitality) at internal and external meetings with stakeholders, consultants, government, and the public and sets up meeting rooms as required.
- Assists in the preparation, presentation, and follow-up for CLC public events.

**KEY REQUIREMENTS**

**QUALIFICATIONS AND EXPERIENCE**
- Minimum high school diploma required, with a preference for post-secondary education.
- Minimum of three (3) to five (5) years of experience in office administration required, preferably in a real estate environment.
- Experience in client relations, and customer service required.
- Financial training and/or education, an asset.
- Proficiency with the use of standard office software, including Microsoft Word, Microsoft Teams, Excel, PowerPoint and Outlook.
- Bilingualism (English/French), an asset.

**What we do**

Canada Lands Company is a self-financing, federal Crown corporation that specializes in real estate, development and attractions management. The company’s goal in all it does is to produce the best possible benefit for Canadian communities and the Government of Canada. Canada Lands Company works to achieve its mandate with industry leading expertise; the company prides itself on its consultation based approach to pursuing community-oriented goals, environmental stewardship