Administrative Assistant

2 weeks ago

Saskatoon, Canada Wood Plc Full time

Overview / Responsibilities:
**Key Responsibilities**
- Providing administrative support to project teams and various departments within the office.
- Performing advanced level word formatting and editing of project documents (specifications, reports, manuals, procedures, instructions, forms, letters, memos, and minutes of meetings).
- Preparing spreadsheets, maintaining data bases and coordinating key monthly report and meeting reminders.
- Completing project and office document management including scanning, distribution, filing and archiving.
- Providing general office administrative support including receiving and directing visitors, operating the switchboard, mail distribution, and stocking supplies.
- Scheduling travel arrangements when required.
- Coordinating and complying with requirements of Project Information Management, Quality Management System, Project Services, and Document Management Group.

Skills / Qualifications:

- Minimum of 3 years document management or project administrative experience in an engineering/construction environment.
- Graduate of a Library Technology, Records Management, Information Management or Administration Assistant program would be an asset.
- Advanced word processing skills and experience with related software (Word, Excel, Adobe Acrobat x Pro, Outlook, Access, SharePoint, and Visio).
- Self-starter and able to work independently to focus on details, complete tasks and meet deadlines.
- Excellent organizational skills, ability to multi-task and adapt to constant interruptions.
- Excellent written and verbal communication skills.
- Ability to work efficiently in a professional manner with both internal and external clients.
- Knowledge of project services reporting and document types would be an asset.
- Authorization to work lawfully in Canada without sponsorship from Wood is required.

Company Overview:
Diversity Statement (EEO):
We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.

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