Document Control Administrator

17 hours ago

Scarborough, Canada Black & McDonald Limited Full time

**ABOUT THIS CAREER OPPORTUNITY**

Black & McDonald's Southern Ontario Utilities Civil team is growing If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you.

The Document Control Administrator is located in Scarborough, Ontario and typically reports directly to the Division Manager. Their primary focus is Document Controls related to civil utilities construction projects. Duties and responsibilities include but are not limited to:

- Document management (logging transmittals, downloading/uploading documents to project site, confirmation of documents, distribution of documents) using project platforms
- Assisting with project specific tasks (drawings, packages, transmittals, etc.)
- Maintain distribution logs
- Maintain Quality Records
- Clerical support in the development of QA procedures
- Ensure quality documentation and records are organized for quality program audits.
- Maintain qualification records for inspection & test personnel
- Generating/maintaining process charts using Visio program
- Controlling documents (e.g. Standard Quality Forms, Standard Quality Procedures)
- Archiving history dockets and storage
- Provide direct administrative and office management support to all members of the project team
- Review documents, reports, and correspondence prepared for management signatures for format, content, grammar, spelling and make edits as necessary
- Prepare draft reports, background documentation, and research
- Greet new hires and direct them to training
- Issue new hire paperwork to new employees
- Assisting new hires with setup
- Collect completed new hire paperwork

**COMPETENCY REQUIREMENTS**
- Communicates Effectively (excellent verbal and written communication skills)
- Holds Self and Others Accountable (proven ability to accurately handle a high volume of transactions, meet deadlines and prioritize workload)
- Problem Solving and Innovation (Strong analytical and critical thinking skills)
- Teamwork and Collaboration (demonstrated ability to collaborate with a variety of people in a professional manner; flexible team player with the ability to function independently while working in a team environment)

**EDUCATION REQUIREMENTS**
- Post-Secondary Diploma in Business Administration, or relevant discipline
- Secondary school diploma

**WORK EXPERIENCE REQUIREMENTS**
- Previous Document Control experience required
- 2-4 years' experience in an administrative role preferred

**SKILLS, ABILITIES, AND OTHER REQUIREMENTS**
- Strong knowledge of office procedures and practices
- Strong analytical and critical thinking skills
- Intermediate Knowledge of MS Office (Excel, Access, Word, PowerPoint, Visio)
- Knowledge of Sharepoint and Document Control Management systems
- Strong analytical and critical thinking skills
- Excellent verbal and written communication skills
- Flexible team player with the ability to function independently while working in a team environment
- Proven ability to accurately handle a high volume of transactions, meet deadlines and prioritize workload
- Keen attention to details
- Resourceful and flexible
- Proven organizational and time management skills

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