Administrative Assistant

1 day ago

Scarborough, Canada Black & McDonald Limited Full time

**ABOUT THIS CAREER OPPORTUNITY**

Black & McDonald's Southern Ontario Utilities team is growing If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you.

The Administrative Assistant is located in Scarborough and typically reports directly to the Operations Manage. Duties and responsibilities include but are not limited to:

- Entering timesheets
- Processing expenses
- Assisting in Proposal Preparation, preparing construction schedules and monitor progress
- Assist the project managers to ensure project objectives, policies, procedures, performance standards are in accordance with company policy and contract specifications are met
- Assists in budget analysis, cost projections, estimate project changes and impacts
- Support the project managers to ensure effective project management and controls are in place
- Assist in monitoring project costs, forecast and updating the project plans
- Assist in planning and preparing construction schedules and milestones
- Purchase orders
- Ordering material and supplies
- Document controls
- Change order controls
- Requesting subcontractor PO's from legal department
- Maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases
- Maintain control of project info related to multiple project linkages
- Order office supplies, service office equipment and arrange for servicing in the case of major repairs
- Assist with proposals, estimates and bids
- Update and revise necessary documentation and information on SharePoint
- Other duties as required

**COMPETENCY REQUIREMENTS**
- Communicates Effectively
- Customer Focus
- Holds Self and Others Accountable
- Teamwork and Collaboration
- Values and Respects Others

**EDUCATION REQUIREMENTS**
- High School Diploma
- Degree or Diploma in Office Administration or related would be considered an asset

**WORK EXPERIENCE REQUIREMENTS**
- 5 years in an office environment in an administrative project coordination role
- Experience in the construction sector is considered an asset

**SKILLS, ABILITIES, AND OTHER REQUIREMENTS**

Proficient knowledge and understanding of:

- Organization and time management
- Work well under pressure
- Meet all deadlines
- Ability to multitask

Proficient user of:

- MS Office (Word, Excel, Project)

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