Program Assistant

3 days ago

ChathamKent, Canada Chatham-Kent Full time

The Municipality of Chatham-Kent has an opening for a temporary full-time Program Assistant with the Public Health Unit. This temporary full-time opportunity is for a period up to three (3) months.

Preference given to CUPE 12.3 members

**Job description**

The Program Assistant is responsible for providing program support to all management and staff of the Chatham-Kent Public Health Unit to ensure that all Health Unit services are provided in an effective and efficient manner.

**Essential responsibilities**
- Demonstrate Chatham-Kent’s core values and competencies
- Greet the public in person or on the phone and provide information
- Clinic/appointment scheduling
- Specific records management, i.e. photocopying, faxing, mail, minute distribution, purchase orders, etc.
- Documentation processes (e.g. web, phone messages, appropriate use of forms, minute taking, etc.)
- Inventory and resource supply management (e.g. tracking, sourcing, ordering, purchasing of office, clinic supplies, etc.)
- Equipment operation, management, and maintenance
- Meeting, workshop, and event planning, organization, coordination, bookings, and registration
- Resource design and/or formatting
- Schedule and event calendar maintenance
- Data entry into provincial databases, non-routine reports, prepare large mail outs, prepare agendas and take minutes of meetings
- Participate in the development of operational plans, objectives and workplans and document activities

**Essential qualifications**
- College certificate or diploma, preferably in office administration (Executive, Legal or Medical Office) program
- Two (2) to four (4) years related administrative experience
- Experience working in an office administration role including reception, documentation process, and records management experience preferred
- Excellent communication skills, written and verbal
- Experience with social/digital media including posting on Twitter, Facebook and Instagram and updating webpages
- Strong computer skills, specifically Microsoft Office (Word, Excel, PowerPoint, Outlook) (or similar software program)

**Other qualifications**
- Knowledge of continuous quality improvement principles (CQI) and/or experience participating in CQI projects is an asset
- The ability to communicate both written and oral French language is an asset

**Work environment/hours of work**
- This position works indoors
- This position works weekday hours, with occasional evening hours

**Driver’s licence/vehicle requirements**

Because this position may be required to travel, a valid Province of Ontario driver's license with a reliable motor vehicle is preferred.

**Background check requirements**

**Essential physical and/or safety requirements**
- Mask fit testing (N95)
- 2 step TB skin test
- Sitting: frequent sitting in a chair (sitting at desk completing computer work)
- Hands: frequent fine finger dexterity (movement), gripping, mousing (writing and keyboarding are critical job demands, for documenting, preparing presentation materials, report writing, data collection, website, etc.)

**Benefits**

This temporary full-time position will receive vacation and statutory benefits in accordance with Employment Standards Act.

**Notice to Internal Municipal Employees only**:

- ____

The Municipality of Chatham-Kent is an equal opportunity employer, committed to fair and accessible employment practices that attract and retain talented employees in a workplace that is inclusive, supportive, and reflective of the diverse community we serve.

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