Administrative Assistant

**INDUSTRY LEADER AND BEST MANAGED COMPANY**

Proudly awarded Platinum Standard as **one of Canada’s Best Managed Companies**, K-Line continues its quest to be the premier Canadian owned utilities solutions company. At K-Line, our core values of Safety, Quality, Integrity, Operational Excellence and Customer Satisfaction are the foundation of everything we do. We are a premier high voltage electrical contractor, that provides exceptional value to our utility and related partners through an unwavering commitment to these K-Line values. We currently have the following opportunity available out of **Stouffville, Ontario**, location.

Position Name**:Administrative Assistant, Operations**

Department**:Operations Ontario**

Working Conditions**:Hybrid**

**Job Overview**

The Administrative Assistant is a vital member of the Ontario Operations team. Reporting to the Vice President - Operations Ontario, the successful incumbent will perform and coordinate a variety of administrative tasks in support of the team of Operations leaders. This role will also support employees and other departments with any inquiries or administrative needs as required.

**Responsibilities**:

- Coordinate various department meetings and conference calls; confirming attendance, preparing agenda and presentation materials and distributing minutes to relevant parties
- Assist in the Operations tools inventory process from data entry and comparisons of tools adjustments and provide summaries of discrepancies/reports to Forepersons, General Forepersons and management
- Prepare documentation for the on-/off-/cross-boarding processes of Operations employees including IT requests, PPE requests, etc.
- Assist with reporting using various platforms; run reports on outstanding actions, Worksite Inspection data, Opportunity for Improvements, equipment utilization, etc.
- Provide general administrative support including data entry, ordering office supplies, filing, photocopying, recording meeting minutes, etc.
- Distributing and maintaining Foreperson field binders, ensuring foreperson mailboxes are kept stocked with appropriate documentation.
- Work collaboratively across multi-disciplinary groups to meet departmental and organizational objectives, as required.

**Qualifications and Requirements**
- Minimum two (2) years’ experience in an administrative or similar role
- Completion of a secondary school diploma or equivalent is required. Post-secondary education in Business Administration or a related program is preferred.
- Previous experience in a construction environment is an asset
- Familiarity with tools and equipment is an asset
- Previous experience with e-Compliance is an asset
- Proficient with Microsoft 365
- Knowledge of standard office equipment including telephone systems, photocopiers, and fax machines.
- Highly organized with the ability to multi-task and handle tight deadlines
- Ability to handle frequent interruptions and adapt to changing environment
- Excellent customer service and communication skills
- Keen eye for detail
- This position will be in office/remote based on business needs

**To Apply**

**Company Overview**

K-Line was established in 1967 and is registered to the ISO 9001 Quality Management Standard and ISO 45001 Health and Safety Management Standard.

K-Line Group is an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process. At K-Line, we respect, encourage and celebrate our diversity. If contacted for an employment opportunity, please advise if you require accommodation.

**Job Types**: Full-time, Permanent

**Benefits**:

- Dental care
- Paid time off

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Stouffville, ON L4A 4A7: reliably commute or plan to relocate before starting work (required)

Work Location: Hybrid remote in Stouffville, ON L4A 4A7