Administrative Assistant

1 week ago

Mississauga, Canada KYSHA TRANSPORTATION INC Full time

Work Term: Permanent
- Work Language: English
- Hours: 30 to 40 hours per week
- Education: College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year
- Experience: 7 months to less than 1 year
- or equivalent experience
**Work setting**:

- Transportation company
- Transportation, communication and utilities
**Tasks**:

- Supervise other workers
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Order office supplies and maintain inventory
- Arrange travel, related itineraries and make reservations
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
- Set up and maintain manual and computerized information filing systems
- Oversee the preparation of reports
- Manage contracts
- Establish and implement policies and procedures
- Perform data entry
- Oversee payroll administration
- Provide customer service
- Plan, organize, direct, control and evaluate daily operations
**Supervision**:

- 5-10 people
**Computer and technology knowledge**:

- Google Docs
- Database software
- MS Access
- MS Excel
- MS Office
- MS PowerPoint
- MS Word
- MS Outlook
**Technical terminology**:

- Engineering
- Financial
- Business
**Area of specialization**:

- Correspondence
- Financial statements
- Invoices
- Charts, tables, graphs and diagrams
**Transportation/travel information**:

- Willing to travel
- Willing to travel regularly
- Valid driver's licence
**Work conditions and physical capabilities**:

- Fast-paced environment
- Work under pressure
- Tight deadlines
- Repetitive tasks
- Attention to detail
- Large caseload
- Large workload
**Personal suitability**:

- Ability to multitask
- Accurate
- Client focus
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Reliability
- Team player
- Judgement
- Time management
**Screening questions**:

- Are you available for shift or on-call work?
- Are you available for the advertised start date?
- Are you currently a student?
- Are you currently legally able to work in Canada?
- Do you currently reside in proximity to the advertised location?
- Do you have previous experience in this field of employment?
- Do you have the above-indicated required certifications?
- What is the highest level of study you have completed?

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