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Administrative Assistant

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Victoria, Canada University of Victoria Full time

Organizational Unit - University of Victoria -> Faculty of Engineering and Computer Science -> Electrical Engineering - Location - University of Victoria - Victoria, BC V8W 2Y2 CA (Primary) - Posting Close Date - 15 December 2024 - Please note that positions will close at 4 p.m. on the closing date. - FTE - 1.0 - Salary Grade - $4,305.00 - $4,438.00 - Additional Posting Information: - N/A - Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable. - Classification - PB7 - Hours of Work - Monday to Friday, 8:30 am - 4:30 pm - Start Date - 1/2/2025 - End Date - 3/31/2025 - Employee Group: - CUPE 951 - Term - # of Hires Needed - 1 - Category - Administrative and Support Services - About this Opportunity The University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement. **_*Possibility of extension beyond March 31, 2025*_** - Job Summary This role is responsible for a variety of duties that include creating a welcoming and inclusive front office experience; responding to general inquiries; preparing and maintaining a variety of detailed documents and spreadsheets; coordinating incoming and outgoing mail; assisting with term preparation (course outlines, textbook adoptions, exam scheduling, etc.); preparing employee appointment forms; distributing keys; and ordering of office supplies. - Job Requirements **Experience**: This position requires a level of education, training, and experience equivalent to two years’ experience working within a comparable environment. **Knowledge/Skills/Abilities**: - Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment. - Ability to learn department and university policies and procedures - Ability to learn department and university systems (FAST, EPAF, HEAT, FMIS, GrAppl, Banner, SharePoint, etc.) - Ability to prioritize and manage time and tasks with attention to detail. - Ability to problem solve by using judgement, independent thinking and/or analysis. - Ability to interpret policies and procedures. - Experience in maintaining confidential and sensitive information. **Territory Acknowledgement**:We acknowledge and respect the Lək̓ʷəŋən (Songhees and Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day. **What UVic Offers**:To learn more click here.