Administrative Assistant

5 days ago

Canmore, Canada Canmore Preschool Full time

The Preschool Administrator is responsible for overseeing the administrative functions of the preschool, including managing enrollment, ensuring compliance with regulations, supporting staff, coordinating with parents, and maintaining a safe and welcoming environment for children. This position requires strong organizational, communication, and problem-solving skills to ensure the smooth functioning of the preschool.

**Key Responsibilities**:

- **Administrative Support**:

- Maintain accurate and up-to-date records for children, including enrollment forms, health records, and emergency contact details.
- Process tuition payments and manage billing inquiries.
- Prepare and maintain office supplies, equipment, and classroom materials.
- **Enrollment and Admissions**:

- Manage the admissions process for prospective students
- Maintain accurate records of enrollment and waitlists.
- Communicate with parents regarding their child’s enrollment status, schedule, and requirements.
- **Compliance and Licensing**:

- Ensure that the preschool is compliant with local and state regulations, including health and safety standards.
- Monitor the school’s adherence to licensing requirements, including staff certifications, child-to-teacher ratios, and safety policies.
- Organize and assist with inspections and audits.
- **Parent and Community Relations**:

- Serve as the primary point of contact for parents, addressing inquiries, concerns, and feedback.
- Communicate special events, activities, and updates to parents and families.
- Foster positive relationships with the community and local organizations to enhance the preschool's reputation.
- **Facility Management**:

- Ensure that the preschool facilities are safe, clean, and well-maintained.
- Address any facility issues, such as repairs or safety concerns, in a timely manner.
- **Financial and Budget Management**:

- Assist with the preparation and management of the preschool budget.
- Track expenses and support financial reporting for the preschool.
- **Work closely with the Board of Directors**

**Qualifications**
- Proficient in Microsoft Office and Google Suite
- Strong computer and data entry skills
- Excellent clerical and administrative experience
- Knowledge of QuickBooks and bookkeeping preferred
- Strong attention to detail
- **Requirements**:_
- Must provide a clear Vulnerable Sector background check from the RCMP before beginning work.
- Must be able to obtain the Child Development Assistant (CDA) certification within 3 months of hiring. The free online training course is offered by AB Government once the job has been offered. CDA is the minimum requirement; higher level CDW or CDS certification is an asset.
- Must be able to obtain standard childcare first aid & CPR training within 3 months of hiring.

**Job Type**: Permanent

Pay: From $25.00 per hour

**Benefits**:

- Casual dress
- Life insurance

Flexible language requirement:

- French not required

Schedule:

- 4 hour shift
- Day shift
- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative: 1 year (preferred)

Work Location: In person

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