Administrative Assistant
3 days ago
The Preschool Administrator is responsible for overseeing the administrative functions of the preschool, including managing enrollment, ensuring compliance with regulations, supporting staff, coordinating with parents, and maintaining a safe and welcoming environment for children. This position requires strong organizational, communication, and problem-solving skills to ensure the smooth functioning of the preschool.
**Key Responsibilities**:
- **Administrative Support**:
- Maintain accurate and up-to-date records for children, including enrollment forms, health records, and emergency contact details.
- Process tuition payments and manage billing inquiries.
- Prepare and maintain office supplies, equipment, and classroom materials.
- **Enrollment and Admissions**:
- Manage the admissions process for prospective students
- Maintain accurate records of enrollment and waitlists.
- Communicate with parents regarding their child’s enrollment status, schedule, and requirements.
- **Compliance and Licensing**:
- Ensure that the preschool is compliant with local and state regulations, including health and safety standards.
- Monitor the school’s adherence to licensing requirements, including staff certifications, child-to-teacher ratios, and safety policies.
- Organize and assist with inspections and audits.
- **Parent and Community Relations**:
- Serve as the primary point of contact for parents, addressing inquiries, concerns, and feedback.
- Communicate special events, activities, and updates to parents and families.
- Foster positive relationships with the community and local organizations to enhance the preschool's reputation.
- **Facility Management**:
- Ensure that the preschool facilities are safe, clean, and well-maintained.
- Address any facility issues, such as repairs or safety concerns, in a timely manner.
- **Financial and Budget Management**:
- Assist with the preparation and management of the preschool budget.
- Track expenses and support financial reporting for the preschool.
- **Work closely with the Board of Directors**
**Qualifications**
- Proficient in Microsoft Office and Google Suite
- Strong computer and data entry skills
- Excellent clerical and administrative experience
- Knowledge of QuickBooks and bookkeeping preferred
- Strong attention to detail
- **Requirements**:_
- Must provide a clear Vulnerable Sector background check from the RCMP before beginning work.
- Must be able to obtain the Child Development Assistant (CDA) certification within 3 months of hiring. The free online training course is offered by AB Government once the job has been offered. CDA is the minimum requirement; higher level CDW or CDS certification is an asset.
- Must be able to obtain standard childcare first aid & CPR training within 3 months of hiring.
**Job Type**: Permanent
Pay: From $25.00 per hour
**Benefits**:
- Casual dress
- Life insurance
Flexible language requirement:
- French not required
Schedule:
- 4 hour shift
- Day shift
- Monday to Friday
**Education**:
- Secondary School (preferred)
**Experience**:
- Administrative: 1 year (preferred)
Work Location: In person
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