Administrative Assistant

5 days ago


Laval, Canada PGW Auto Glass ULC Full time

Position Title: Administrative Assistant

Location: Laval

Reports To: Sr. Director of Strategy

Work Schedule: Full-time, 35-40 hours/week

Language Requirements: Bilingual (English/French) preferred in Quebec and Ontario 1

Position Overview

The Administrative Assistant provides essential support to management and operational teams by coordinating office activities, managing communications, and ensuring smooth day-to-day administrative functions. This role is critical to maintaining organizational efficiency and supporting frontline and back-office operations 2 3.

**Key Responsibilities**
- Office Coordination

Maintain office supplies and inventory.

Organize and maintain filing systems (digital and physical).

Coordinate courier services, mail distribution, and office equipment servicing

2. Communication & Scheduling

Schedule and confirm meetings, appointments, and travel arrangements.

Prepare meeting agendas and take minutes.

3. Document Management

Draft, proofread, and format correspondence, reports, and presentations.

Assist with data entry, invoice processing, and internal reporting.

4. Customer & Visitor Support

Greet and assist visitors and clients.

Coordinate with customer service or sales teams to relay messages and updates.

5. Team Support

Support onboarding of new employees (e.g., desk setup, access requests).

Assist with internal communications and event planning.

**Skills & Qualifications**

Proficiency in Microsoft Office Suite and CRM systems.

Strong organizational and multitasking abilities.

Excellent written and verbal communication skills.

Discretion and professionalism in handling confidential information 2.

**Compensation**

Typical hourly rate: 26-28.85$/hr CAD



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