Administrative Assistant

1 day ago


North York, Canada Royal LePage Signature Realty Full time

**Job Title**: Administrative Assistant - Real Estate Team
**Company**: MCS Real Estate Group, Royal LePage Signature
**Location**: In Office - 8 Sampson Mews, Unit 201, Toronto, ON (Shops at Don Mills)

**Job Type**: Full-Time
**Pay**: CA$45,000.00 per year + bonuses

**About Us**

MCS Real Estate Group is a top-performing real estate team powered by Royal LePage Signature Realty. Known for our results and exceptional client service, we are growing rapidly across Toronto. We’re looking for a sharp, detail-oriented, and proactive Administrative Assistant to keep us running smoothly and support our real estate operations.

**Who You Are**

You thrive in a fast-paced environment and are comfortable wearing multiple hats. You’re organized, solutions-focused, and an excellent communicator. You’re looking for a role where you can grow within a high-performing team and make a real impact.

**Key Responsibilities**
- Draft and manage real estate transaction documents for buyers, sellers, and landlords
- Coordinate worksheets, referral forms, and maintain spreadsheets
- Maintain and edit marketing materials using Adobe Photoshop or Canva
- Create and schedule social media content, captions, and reels
- Maintain records of trade/deal sheets and submit documentation to the Deals Department
- Liaise with builders and legal offices regarding commission cheques
- Prepare Comparative Market Analyses (CMAs) and locate property comparables in the GTA
- Update internal tracking spreadsheets with deal status, mortgage approvals, and more
- Set up lockboxes at properties and pick up/drop off keys and cheques for listings
- Take photos of rental listings
- Manage clients’ rental properties, ensuring monthly rent payments are received
- Coordinate repairs with trades as needed
- Organize tenant move-ins on closing dates and ensure a smooth process

**Required Skills & Experience**
- Real estate administrative experience (mandatory)
- Proficiency with real estate software (e.g., BrokerBay, REALM, DocuSign, WebForms, RealtorLink, GEOWarehouse, MPAC)
- CRM familiarity (e.g., Follow Up Boss, kvCORE)
- Canva experience (designing social media/marketing assets)
- Social media experience (Instagram, Facebook Ads, Google Analytics)
- **Must have access to a reliable car and valid driver’s license**

**Preferred / Bonus Skills**
- Experience with Mailchimp, Notion, Google Gemini, Adobe Suite (Photoshop, Illustrator, Acrobat)
- Microsoft Office expert (Word, Excel, PowerPoint)
- Familiarity with self or project management tools
- Eagerness to grow within the team long-term

**Additional Details**
- This is an **in-office role** at Shops at Don Mills
- Monday to Friday; occasional flexibility required
- Join a high-energy, collaborative team that values precision and initiative

**Compensation**
- Salary**:CA$45,000 per year**:

- Bonus pay opportunities

Pay: $45,000.00 per year

Work Location: In person



  • North York, Canada PMT Mortgage Corp. Full time

    **Overview**: A person working in a busy team environment. We are looking for a responsible Administrative Assistant/ Receptionist to perform various administrative and clerical tasks. Duties of the Administrative Assistant include providing support to the Mortgage Broker and Underwriting Team, assisting in daily office needs and keeping track of the...


  • North York, Canada PMT Mortgage Corp. Full time

    **Overview**: A person working in a busy team environment. We are looking for a responsible Administrative Assistant/ Receptionist to to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to the Mortgage Broker, assisting in daily office needs and keeping track of calendar and social...


  • North York, Canada Alendel Fabrics Ltd. Full time

    **Summary** The Administrative Assistant (AA) provides high-level administrative support to the Chief Executive Officer (CEO) and assists in key organizational tasks to ensure smooth daily operations. This in-office role includes scheduling, communication, meeting coordination, administrative projects, and executive support. The AA is expected to be highly...


  • North York, Canada Garrington Group Full time

    **_Company Overview:_** Garrington Group of Companies is a full-service working capital and trade finance company. We place a great importance on our core values of empathy, integrity, respect, reliability, and excellence. We are committed to demonstrating these values in our culture, in every interaction and with every person involved within our...


  • North York, Canada Garrington Group Full time

    **_Company Overview:_** Garrington Group of Companies is a full-service working capital and trade finance company. We place a great importance on our core values of empathy, integrity, respect, reliability, and excellence. We are committed to demonstrate these values in our culture, in every interaction and with every person involved within our...


  • North York, Canada 2M7 Financial Solutions Full time

    **Job Posting: Administrative Assistant** We are seeking a detail-oriented and organized Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for various administrative tasks related to document management, financial transactions, and client services. **Key Responsibilities**: - Perform administrative tasks,...


  • North York, Canada Fitness Avenue Full time

    Fitness Avenue has been a Canadian leader in health and fitness for over 10 years. In 2007, we founded this company with one goal: provide high quality products that would give people access to their physical potential without experiencing significant barriers. Whether you are establishing your own fitness center or creating a home gym, we have what you're...


  • North York, Canada SUKU Vitamins Full time

    **Overview** We are currently seeking an Administrative Assistant to join our small, but growing team. You’ll be working independently or in a small team of 3 people, so if you’re someone who is accountable, reliable, detail-oriented, passionate, and talented, then we have an opportunity for you. As an Administrative Assistant, you work a wide range of...


  • North York, Canada IATSE 873 Full time

    IATSE is a North American Labor Union, who works in all forms of live theater, motion picture and television production, trade shows and exhibitions, television broadcasting, and concerts as well as the equipment and construction shops that support all these areas of the entertainment industry. **Job title**:Administrative Assistant **Reporting to**:...


  • North York, Canada Studio 20 Cars Full time

    **Administrative Assistant** **Job Summary**: **Essential Duties and Responsibilities**: - Assist in the organization of meetings, preparation of agenda, and distribution to appropriate team members. - Prepare reports for internal departments. - Provide administrative support to marketing team. - Perform other duties as assigned by management. **Required...