Administrative Assistant

1 week ago


North York, Canada Royal LePage Signature Realty Full time

**Job Title**: Administrative Assistant - Real Estate Team
**Company**: MCS Real Estate Group, Royal LePage Signature
**Location**: In Office - 8 Sampson Mews, Unit 201, Toronto, ON (Shops at Don Mills)

**Job Type**: Full-Time
**Pay**: CA$45,000.00 per year + bonuses

**About Us**

MCS Real Estate Group is a top-performing real estate team powered by Royal LePage Signature Realty. Known for our results and exceptional client service, we are growing rapidly across Toronto. We’re looking for a sharp, detail-oriented, and proactive Administrative Assistant to keep us running smoothly and support our real estate operations.

**Who You Are**

You thrive in a fast-paced environment and are comfortable wearing multiple hats. You’re organized, solutions-focused, and an excellent communicator. You’re looking for a role where you can grow within a high-performing team and make a real impact.

**Key Responsibilities**
- Draft and manage real estate transaction documents for buyers, sellers, and landlords
- Coordinate worksheets, referral forms, and maintain spreadsheets
- Maintain and edit marketing materials using Adobe Photoshop or Canva
- Create and schedule social media content, captions, and reels
- Maintain records of trade/deal sheets and submit documentation to the Deals Department
- Liaise with builders and legal offices regarding commission cheques
- Prepare Comparative Market Analyses (CMAs) and locate property comparables in the GTA
- Update internal tracking spreadsheets with deal status, mortgage approvals, and more
- Set up lockboxes at properties and pick up/drop off keys and cheques for listings
- Take photos of rental listings
- Manage clients’ rental properties, ensuring monthly rent payments are received
- Coordinate repairs with trades as needed
- Organize tenant move-ins on closing dates and ensure a smooth process

**Required Skills & Experience**
- Real estate administrative experience (mandatory)
- Proficiency with real estate software (e.g., BrokerBay, REALM, DocuSign, WebForms, RealtorLink, GEOWarehouse, MPAC)
- CRM familiarity (e.g., Follow Up Boss, kvCORE)
- Canva experience (designing social media/marketing assets)
- Social media experience (Instagram, Facebook Ads, Google Analytics)
- **Must have access to a reliable car and valid driver’s license**

**Preferred / Bonus Skills**
- Experience with Mailchimp, Notion, Google Gemini, Adobe Suite (Photoshop, Illustrator, Acrobat)
- Microsoft Office expert (Word, Excel, PowerPoint)
- Familiarity with self or project management tools
- Eagerness to grow within the team long-term

**Additional Details**
- This is an **in-office role** at Shops at Don Mills
- Monday to Friday; occasional flexibility required
- Join a high-energy, collaborative team that values precision and initiative

**Compensation**
- Salary**:CA$45,000 per year**:

- Bonus pay opportunities

Pay: $45,000.00 per year

Work Location: In person



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