Administrative Assistant

**Regular/Temporary**
- Regular

**Job Title**
- ADMINISTRATIVE ASSISTANT (III)

**Job ID**
- 69934

**Location**
- HSC- Central Campus

**Open Date**
- 06/09/2025

**Job Type**
- Continuing

**Close Date**
- 06/16/2025

**Employee Group**
- Unifor Unit 1, Staff

**Favorite Job**

**Department**
- Pediatrics

**Salary Grade/Band**
- Grade 6

**Salary Range**
- $22.94 - $36.83 (hourly)

**Hours per Week**
- 35

**Posting Details**

**Schedule**
- Monday to Friday 8:30 am - 4:30 pm

**Education Level**
- College Diploma in related field of study

**Career Level**
- Experienced (non-manager)

**JD #**:
JD00643

**Pay Grade**:
6

**Title**:
Administrative Assistant (III)

**Unit/Project Description**:
The executive is supported by a high functioning administrative team, who play an integral role in the success of the leadership group and help to
achieve departmental deliverables. The primary focus of this administrative role will be to support the Associate Chairs - Academic, and Research.
As a member of the executive administrative team, the assistant will be a collaborative partner, and could be involved in other executive or
departmental projects, events, and initiatives.

Key functions of this position include coordination of calendars; support and coordination of the annual faculty review process; coordinating
meetings, supporting relevant committees, and enabling portfolio projects led by the Associate Chairs. This also includes coordinating the tracking
and reporting of various internal and external metrics and deliverables. To be successful in this position, the assistant must have initiative,
strong communication, organizational and time management skills, work well independently, and within a team.

About Us
The Department of Pediatrics at McMaster University and McMaster Children’s Hospital is home to over 200 pediatricians, scientists, teachers, and
learners whose collective mission is to improve the wellbeing of children and their families - both locally, and around the world. The department is
led by the Chair/Chief of Pediatrics with an executive of Deputy Chief, Associate Chairs - Education, Research, Academic, and EDI, and an
Administrative Director.

We are proud to represent faculty who hold Canada Research Chairs, are members of the Order of Canada, and are national award-winning teachers.
Our members leverage their voices as child health leaders to support our communities and advocate for change so that all children, regardless of
health status, can experience a fulfilling life. Our administrators are valued team members and are critical to the success and impact of our work.

We invite you to find out more about us here:

- What We Offer:
In addition to joining a top ranked university, McMaster offers a very competitive total compensation package that includes but is not limited to:

- Employer Paid benefits such as Extended Health, Dental, Emergency Out-of-Country Travel Coverage & Basic Life Insurance.
- Participation in a Group Retirement Savings Plan.
- Training, coaching and professional development opportunities
- Employee tuition assistance for continuous development and education
- Opportunity to be a part of an academic environment working alongside professionals who share a passion for learning.
- Progressive paid annual vacation plan

**Job Summary**:
Oversee the day-to-day administrative operations of a department. Establishes priorities and schedules of projects. Participates in the development and implementation of projects, work methods and procedures and recommends procedural changes to improve unit efficiency, including recommendations on staffing requirements. Responsible for providing direction to others in how to carry out work tasks.

**Key Purpose & Functions**:

- Participate in the development and implementation of projects, work methods and procedures. Recommend procedural changes to improve unit efficiency, including recommendations on staff requirements.
- Follow up on and ensure appropriate implementation of decisions made by supervisor.
- Resolve complex problems within area of responsibility, consult relevant documentation, and liaise with appropriate resource persons to obtain and provide information on a variety of diverse and complex administrative issues.
- Collect, analyze, assess, and summarize information relevant to the decision making process and develop recommendations for final approval and implementation.
- Develop estimates of time and resources for various activities and events.
- Contribute to the development of budgets for review and approval.
- Implement and maintain budgets. Create financial projections and make adjustments to budgets throughout the fiscal year.
- Exercise appropriate controls, monitor, and reconcile accounts.
- Establish priorities for general office operations.
- Plan and coordinate a variety of events and activities such as conferences, seminars, and workshops.
- Utilize discretion and judgment to screen visitors and telep