Administrative Assistant

7 days ago

Brampton, Canada Charger Logistics Inc Full time

Charger Logistics is a world class asset-based carrier. We specialize in delivering assets, on time and on budget. With the diverse fleet of equipment, we can handle a range of freight, including dedicated loads, specialized hauls, temperature-controlled goods and HAZMAT cargo.

Charger logistics invests time and support into its employees to provide them with the room to learn and grow their expertise and work their way up. We are entrepreneurial-minded organization that welcomes and support individual idea and strategies. We are looking for an organized and motivated individual to join our dynamic team as an Administrative Assistant for our Brampton, ON office.

**Responsibilities**:

- Keeping the executive’s calendar up-to-date, including adding events, rescheduling appointments and providing daily briefings.
- Organize meeting and event requests and schedule meetings, conferences, travel activities.
- Coordinate with company's travel arrangements and maintaining travel files.
- Coordinating with other departments to make sure all paper work is thoroughly managed.
- Conducting research and creating reports on various topics based on the needs of the executive.
- Dealing with Vendors and managing internal inventory/stocks. Requisition office supplies and services as required.
- Assist accounting with invoices, accounts receivable and accounts payable.
- Enter new orders into the system and maintain the customer portals with up to date information.
- Provide administrative support including generation of reports, presentations, policies and general correspondence documents.
- Prepare and submit weekly reports for internal review as well as per client requests.
- Maintaining a high degree of discretion and confidentiality.

**Requirements**:

- Proven experience as an office administrator in a similar role a must.
- Bachelor's’ Degree in commerce, finance or accounting or related discipline would be considered as an asset.
- Experience with travel arrangements would be considered as an asset.
- Previous administrative logistics and service experience is an asset.
- Vendor dealing and internal inventory management skill is required.
- Strong computer skills, particularly with Microsoft Office, with the ability to learn new software quickly.
- Good time-management with an ability to prioritize and multi-task.
- Strong written and verbal communication skills.
- After hours flexibility is needed.

Work Location: In person

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