Administrative Assistant

6 days ago


Brampton, Canada Matrix Industrial Control Systems Inc. Full time

**POSITION OVERVIEW**

**KEY RESPONSIBILITIES**

1. Financial Management
- Utilize QuickBooks software to accurately record and manage financial transactions, including accounts payable and receivable, invoicing, and expense tracking.
- Reconcile financial discrepancies and generate financial reports as needed.
- Collaborate with the finance team to ensure accurate and up-to-date financial records.

2. Sales Follow-ups:

- Assist the sales team by tracking and organizing leads, prospects, and customer interactions.
- Conduct proactive follow-ups with potential clients to gather feedback, answer queries, and provide additional information.
- Support the sales process by preparing sales materials, proposals, and presentations.

3. Administrative Support:

- Maintain organized and accurate filing systems, both digital and physical.
- Assist with scheduling appointments, meetings, and travel arrangements.

4. Communication:

- Communicate effectively with team members, clients, and vendors to ensure smooth operations and customer satisfaction.
- Collaborate with cross-functional teams to facilitate information flow and streamline processes.

5. Data Entry and Analysis:

- Enter and update data accurately in various systems and databases.
- Assist in analyzing sales and financial data to identify trends and provide insights to management.

6. Office Organization:

- Maintain a clean and organized workspace, ensuring office supplies are well-stocked.
- Assist with the preparation of documents and presentations for meetings and events.

**QUALIFICATIONS**
- Bachelor’s degree or equivalent.
- Proven experience as an administrative assistant or similar role.
- Knowledge in QuickBooks and a strong understanding of financial management processes.
- Excellent communication skills, both written and verbal.
- Strong attention to detail and organizational abilities.
- Ability to multitask and prioritize tasks effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Knowledge of sales processes and customer relationship management (CRM) software is a plus.
- Strong interpersonal skills and a customer-focused mindset.
- Professional demeanor and a positive attitude.

**BENEFITS**
- Competitive salary and benefits package.
- Opportunity for professional growth and development.
- Collaborative and supportive work environment.
- Chance to contribute to a dynamic team and make a meaningful impact.
- Note: _This job description is intended to outline the primary responsibilities and qualifications of this position. It is not intended to be an exhaustive list of all duties, responsibilities, and skills required.

**Job Types**: Full-time, Permanent

**Salary**: $50,000.00-$55,000.00 per year

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- On-site parking
- Paid time off

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Ability to commute/relocate:

- Brampton, ON L6S 5X8: reliably commute or plan to relocate before starting work (required)

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Administrative experience: 1 year (preferred)

Work Location: In person



  • Brampton, Canada Achev Full time

    **Administrative Assistant, Employment Services - Peel** **Summary** Achev Administrative Assistant for Peel Employment Ontario will provide centralized administrative duties for the Employment Services program. Reporting to the Employment Services Coordinator, the Administrative assistant will be responsible for pre-screening and scheduling client...


  • Brampton, Ontario, Canada no name Full time $30,000 - $60,000 per year

    Company DescriptionWe are a growing telecom sales company specializing in providing cutting-edge wireless and internet solutions through Rogers Communications. Our team is dedicated to delivering excellent customer service, efficient sales processing, and ongoing client support. We take pride in helping both residential and business customers find the best...


  • Brampton, Canada Dominion College Full time

    Administrative Assistant requirements: - Proven admin or assistant experience - Knowledge of office management systems and procedures - Excellent time management skills and ability to multi-task and prioritize work - Attention to detail and problem solving skills - Excellent written and verbal communication skills - Strong organizational and planning...


  • Brampton, Canada Oxford Learning Centres, Inc. Full time

    **Part-Time Administrative Assistant Wanted** Want to add rockstar to your job title? Searching for more meaning in your career? Look no further! We know why you want to work in education, and we offer the opportunity to reach every single family who comes through our door. **Oxford Learning Brampton Springdale **is looking for a dynamic and motivated...


  • Brampton, Canada Shah Ji Immigration Full time

    Shah Ji Immigration is currently seeking a Administrative assistant to join our team, working three days a week (Tuesday, Wednesday, and Thursday). Location - Brampton, ON **Responsibilities**: - Provide legal case support to the team and assist with day-to-day tasks. - Perform basic marketing tasks, such as social media management and content creation,...


  • Brampton, Canada GCT INC. Full time

    **Administrative Assistant** **GCT INC. - Brampton, ON** **Full-Time/Part-time | On-site** **About Us** GCT INC. is an aggregate haulage company based in the Greater Toronto Area. Specializing in the transportation of materials such as dirt, gravel, asphalt, and stone, we pride ourselves on reliability, operational efficiency, and strong partnerships in...


  • Brampton, Canada Khuman & Khuman Carrier Full time

    Education: - Expérience: - **Education**: - Secondary (high) school graduation certificate - ** Tasks**: - Delegate work to office support staff - Carry out administrative activities of establishment - Oversee and co-ordinate office administrative procedures - Review and evaluate new administrative procedures - Establish work priorities and ensure...


  • Brampton, Canada Bramtop Rehab Full time

    **Job Overview** **Duties** - Provide administrative support to ensure efficient office operations. - Manage front desk responsibilities, including greeting visitors and handling multi-line phone systems. - Perform data entry tasks with accuracy and attention to detail. - Maintain organized filing systems for documents and records. - Assist with bookkeeping...


  • Brampton, Canada Matrix Industrial Control Systems Inc. Full time

    **POSITION OVERVIEW** **KEY RESPONSIBILITIES** 1. Financial Management - Utilize our corporate accounting software to accurately record and manage financial transactions, including accounts payable and receivable, invoicing, and expense tracking. - Reconcile financial discrepancies and generate financial reports as needed. - Collaborate with the finance...


  • Brampton, Canada Tatimar Corporate Services Inc. Full time

    Responsibilities: - Perform data entry and maintain accurate records - Assist with administrative tasks such as filing, typing, and organizing documents - Provide general support to visitors and clients - Answer phone calls and direct them to the appropriate staff members - Manage calendars and schedule appointments - Assist with bookkeeping tasks using...