HR Coordinator

**Position**: HR Coordinator
**Location**: Montreal, Canada

The Maples Group is a standard bearer in financial and legal services, trusted by many of the world’s largest hedge fund managers, private equity firms and international corporations.

Our distinction flows from our carefully curated team: 2,000+ professionals characterised by tenacity, ethics and exacting excellence. We hire smart and sharpen smarter, arming talent with best-in-class resources and skills. With 18 locations across the Americas, Asia, Europe and the Middle East, our international presence offers a unique springboard for career development and cross-cultural immersion. Our side-by-side financial and legal services are similarly ripe for interdisciplinary learning and growth.

**Who We Seek**

Our merit-based culture suits professionals in pursuit of boundless careers and lives. Beyond their acumen, team members are collaborative and conscientious, bringing a healthy sense of drive and purpose to each interaction and to all aspects of their work.

**About the Role**

The HR Coordinator reports to the HR Shared Services Manager and is responsible for assisting the HR team in providing an effective global HR function. Its tactical responsibilities feed one larger objective: to ensure the proper and timely delivery of all HR Operations functions from on boarding to off-boarding following all internal and global regulations and continuously improving HR related processes. Primary responsibilities include:

- creating a pleasant working environment through employee relations activities, committees and communication and act as point of contact to global employees;
- assist the Talent Acquisition team with posting job ads on various platforms;
- fielding issues and enquiries for the HR team;
- processing all recruitment requests in an effective and efficient manner and be aware of all MaplesFS Group recruiting initiatives;
- coordinating the joiner and leaver process;
- coordinating relocation of overseas employees;
- monitoring of probation meetings;
- administer the engagement survey system;
- administering and monitoring of absences;
- coordinating the immigration process;
- administering and monitoring of employee benefits and coordinating changes;
- monitoring new hire induction programs;
- preparation of general documentation and reports;
- ensuring and maintaining all required data in the HRIS is accurate and entered in a timely manner;
- monitoring timely and accurate update of personnel records (personnel details, position, salary, appraisal outcomes, leave records, training and awards);
- assisting with the coordination of employee orientation training;
- acting in accordance with legal, regulatory and internal risk management requirements, including complying with policies and procedures;
- managing sensitive and confidential matters and protecting the security of information, data and files;
- providing assistance with HR projects.

**What You Bring**
- being effective in planning and organising work, showing an ability to meet deadlines;
- demonstrating a high productivity level in work through time and cost control;
- assisting with the generation and implementation of new ideas to improve efficiencies
- up to date knowledge of recruitment, immigration process and labour laws;
- attention to detail and analytically driven;
- be a team player;
- excellent verbal and written communication skills;
- bilingual (English and French);
- have HR Generalist experience.

**Benefits & Rewards**

The most enduring professional relationships are reciprocal relationships. The Maples Group prioritizes employee health and wellbeing. Depending on your location, we offer a range of benefits, including:

- Comprehensive health coverage (medical, dental and optical)
- Competitive vacation packages
- Educational assistance and professional development programs
- Savings or pension plan
- Life insurance
- Travel insurance
- Global mental wellness program
- Sports clubs and social events

**About the Maples Group**

Over five decades, the Maples Group has grown from modest beginnings into one of the world's preeminent professional services firms, offering specialised fiduciary, fund administration, regulatory and compliance, entity formation and management and legal services on the laws of the British Virgin Islands, the Cayman Islands, Ireland, Jersey and Luxembourg.

You can learn more about the Maples Group on our corporate website. Experience our culture and our people on our Careers Page or on LinkedIn.

**Poste** : Coordinateur des ressources humaines
**Emplacement** : Montréal, Canada

Le Groupe Maples est un porte-étendard des services financiers et juridiques auquel font confiance de nombreux gestionnaires de fonds de couverture, sociétés de capital-investissement et entreprises internationales parmi les plus importants au monde.

Notre distinction est établie grâce à notre équipe soigneusement formée : plus de 2 000 professionne