Current jobs related to Administrative Assistant - Victoria - Devon Properties

  • Administrative Assistant

    6 days ago

    Victoria, Canada Christ Church Cathedral School Full time

    Our School Founded in 1989, Christ Church Cathedral School provides an outstanding and inspiring education to children in JK- Grade 8. Ranking among the top performing schools in our city and rooted in the Anglican ethos, we provide a well-rounded curriculum accessible to students of all beliefs, nurturing the intellectual, physical, artistic and social...

  • Administrative Assistant

    8 hours ago

    Victoria, Canada Burns Clinical Life Options Full time

    Administrative Assistant is responsible for representing the company in person and on the telephone. The Administrative Assistant performs a wide variety of administrative, clerical and accounting duties, some of a confidential nature. The Administrative Assistant will also act as support to the clinical team. Confidentiality of clients is a must. Knowledge...

  • Administrative Assistant

    8 hours ago

    Victoria, Canada Devon Properties Ltd. Full time

    **Summary**: The Administrative Assistant is responsible for providing administrative and clerical support for multiple departments within Devon’s head office. Responsibilities include, but are not limited to, project organization, daily support to Property Managers, tenant, vendor and owner correspondence, scheduling meetings and taking minutes, preparing...

  • Administrative Assistant

    5 days ago

    Victoria, Canada Thales Full time

    Location: Victoria - 905 Ellery, CanadaIn fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's...

  • Administrative Assistant

    7 hours ago

    Victoria, Canada Thales Full time

    Location: British Columbia_Remote_Worker, Canada In fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's...

  • Administrative Assistant

    2 weeks ago

    Victoria, Canada University of Victoria Full time

    Organizational Unit - University of Victoria -> Faculty of Engineering and Computer Science -> Fac of Engineering - General - Location - University of Victoria - Victoria, BC V8W 2Y2 CA (Primary) - Posting Close Date - 11 September 2025 - Please note that positions will close at 4 p.m. on the closing date. - FTE - 1 - Salary Grade - $4,363.00 - $4,525.00 -...

  • Administrative Assistant

    2 weeks ago

    Victoria, Canada Inn at Laurel Point Full time

    **Job Title**:Administration Assistant **Job Status**:Permanent **Start Wage**: $58,000 per annum **Summary of Position**: The Administration Assistant is responsible for the daily administration (“Administration”) of the Executive Office of the General Manager/Managing Director and the Rooms Division of the hotel. **Responsibilities**: - Manages...

  • Administrative Assistant

    1 week ago

    Victoria, Canada Daxtech IT Solutions Full time

    Are you an organizational superstar eager to be the backbone of a pioneering IT firm? Daxtech IT Solutions is on the lookout for an Administrative Assistant who thrives in a bustling, innovative environment in Victoria, BC. Join us and become an integral part of a team that fuels businesses with cutting-edge IT solutions and an unwavering commitment to...

  • Administrative Assistant

    1 week ago

    Victoria, Canada Western Stevedoring Full time

    **Administrative Assistant - Victoria Cruise & Deep-Water Terminal** Western Stevedoring is a diversified marine logistics company committed to the success of our people, our customers, and our communities. Our operations at the Victoria Cruise & Deep-Water Terminal focuses on terminal/marine operations for cruise, breakbulk cargo, and fibre optic cable...

  • Administrative Assistant

    1 week ago

    Victoria, Canada Victoria Women's Transition House Full time

    **Victoria Women’s Transition House (VWTH)** is looking for a part-time **Administrative Assistant **to support our Shelter team. We are a non-profit charity, providing emergency shelter, counselling and support services for women of all ages, with or without children, fleeing from intimate partner violence and abuse. We are a vibrant, collaborative...

Administrative Assistant

2 weeks ago

Victoria, Canada Devon Properties Full time

The **Administrative Assistant** plays a key role in supporting the day-to-day operations of Devon’s head office, working across departments including Property Management, Leasing, Rentals, and Accounting. This position requires a detail-oriented professional who can manage multiple tasks, handle confidential information with discretion, and communicate effectively with tenants, owners, vendors, and internal teams.

**Why Join Devon Properties?**
- Opportunities for professional growth and cross-functional experience.
- A chance to work with a respected leader in Victoria’s property management sector.
- Competitive salary & extended health and dental benefits.
- Vacation starting at 3-weeks per calendar year.
- Monthly rent day lunch is provided by the company in addition to various social events that happen throughout the year to support a successful team environment.

**Responsibilities**:

- Compiling comprehensive monthly financial reporting packages for client distribution in collaboration with the accounting department.
- Assisting with building takeovers and turnovers as necessary on a periodic basis.
- Provide day-to-day administrative support:, correspondence, internal documentation, internal audits, file organization, letter-writing for various departments, inquiries from tenants, clients, and vendors, assistance with arrears tracking, etc.
- Review, draft, and organize contracts, financial documents, and legal agreements with attention to accuracy and compliance.
- Coordinate and maintain electronic filing systems, internal forms, reports, and invoice forwarding.
- Engage professionally with tenants, clients, vendors, and internal teams.
- Providing coverage to the front desk on rent day, when team members are on vacation, or on their daily break.

**Qualifications**:

- Minimum 2 years of experience in an administrative role, preferably in real estate, property management, accounting, or legal environments.
- Strong written and verbal communication, proofreading, and document processing skills.
- Proven ability to work independently and collaboratively in a deadline-driven setting.
- Demonstrated time management and prioritization skills.
- Discretion when handling confidential tenant, owner, or financial information.
- Proficient typing speed (70+ WPM preferred) as well as a high level of comfort with Microsoft Word and working knowledge of Excel.
- Capability to interpret financial statements and legal documents highly preferred.

**Job Type**: Full-Time, 8am-4pm Mon-Thur, 8am-3pm Fri.

**Salary**: $48,000 - $52,000 per year

Start Date: ASAP