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Administrative Assistant

2 weeks ago

Victoria, Canada Western Stevedoring Full time

**Administrative Assistant - Victoria Cruise & Deep-Water Terminal**

Western Stevedoring is a diversified marine logistics company committed to the success of our people, our customers, and our communities. Our operations at the Victoria Cruise & Deep-Water Terminal focuses on terminal/marine operations for cruise, breakbulk cargo, and fibre optic cable ships. Shore-based operations include warehouse storage, facility rentals, and community events.

We are currently recruiting for a permanent full-time Administrative Assistant to support our team and ensure the office runs efficiently and productively. Reporting to the Terminal Manager, this individual will support the delivery of operational excellence in all areas of responsibility.

**Responsibilities & Activities**
- Provides a warm welcome by being the first point of contact for visitors, customers and contractors.
- Coordinates supply orders and services to operate the terminal.
- Assists with meeting schedules, planning, and taking minutes.
- Manages agreements and documentation for customers and contractors.
- Coordinates data collection and distribution for various statistics.
- Coordinates the preparation of bank deposits, submits cheques to Head Office, and processes payments.
- Support with Accounts Payable by processing invoices.
- Supports with Accounts Receivable by creating and sending invoices, and tracking payments.
- Supports with the sale of permits to cruise operators.
- Liaises with stakeholders to maintain the cruise ship schedule.
- Maintains contact lists, spreadsheets and trackers for all aspects of operations.
- Maintains office equipment through coordination with IT.
- Assists with maintaining information online, on social media and in training programs.
- Keeps the office tidy and stocked up.
- Supports with various terminal events and film groups.
- Assists with other tasks and projects as required.
- Coordinates celebrations throughout the year.

**Skills & Qualifications**
- Minimum 3 years of administrative experience
- Demonstrates strong communication, interpersonal and organizational skills, with the ability to work in a fast-paced environment
- Proficient in MS Office & other computer programs
- Excellent administrative skills
- Local visitor and tourism knowledge would be beneficial

**Benefits of Working for Western Group**
- We offer a competitive compensation and benefits package
- Professional development and career growth opportunities
- Working for an essential, successful, and growing group of companies
- This position is located at the Ogden Point cruise terminal

**To Apply**

If you are looking to broaden your horizon and are interested in this opportunity, we’d like to meet you.