Administrative Assistant

3 days ago

Victoria, Canada Christ Church Cathedral School Full time

Our School
Founded in 1989, Christ Church Cathedral School provides an outstanding and inspiring education to children in JK- Grade 8. Ranking among the top performing schools in our city and rooted in the Anglican ethos, we provide a well-rounded curriculum accessible to students of all beliefs, nurturing the intellectual, physical, artistic and social growth of every child. We aspire to be the school of choice for families who seek an exceptional education for their children in a vibrant, caring and inclusive community, where students can discover the path toward the best version of themselves.
The Role
Cathedral School is currently seeking our next Administrative Assistant - the first point of contact for visitors, students, parents, and staff - who will provide a positive and professional experience. This role is essential for maintaining smooth daily operations in the school’s front office, managing communication, handling administrative tasks, and supporting various school departments.
**The Administrative Assistant will**:
Greet and direct visitors, students, parents, and staff with a friendly, professional demeanor.
Answer and direct phone calls, take messages, and handle inquiries.
Maintain and update student attendance records, including managing late arrivals and early departures.
Assist with student drop-offs and pick-ups, ensuring safety and proper protocols.
Coordinate deliveries, mail, and packages, ensuring timely distribution.
Provide clerical support such as filing, photocopying, and preparing documents.
Support the administration with scheduling and maintaining calendars.
Assist in the coordination of school events, meetings, and parent-teacher conferences.
Monitor security procedures, including visitor check-ins and sign-outs.
Help maintain a clean, organized, and welcoming front office space.
**The Administrative Assistant has**:
Certification in a post secondary, office administration program
3-5 years experience in a receptionist, customer service, or administrative role, preferably in an educational setting.
Strong communication skills, both written and verbal.
Excellent organizational skills and attention to detail.
Skills to multitask and handle a variety of responsibilities simultaneously.
Friendly, approachable, and professional demeanor.
Proficiency in Google Workspace, and Microsoft Office Suite, including Word, Excel and Outlook, along with office equipment such as phones, scanners, and copiers.
Professionalism to maintain confidentiality and handle sensitive information with discretion.
Experience in a school or educational environment as an asset.
Familiarity with student management MyEd BC is an asset.
Administrative Assistant Compensation
Thank you for your interest in being part of the Cathedral School Team.

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