Office Administrator

2 days ago

Oshawa, Canada Pure Mechanical Group Inc. Full time

**Office Administrator**

**About Pure Mechanical Group Inc.**

Pure Mechanical Group Inc. is a dynamic and growing mechanical contractor based in Oshawa, specializing in commercial and industrial services across Durham Region and Greater Toronto Area (GTA). We are seeking a proactive Office Administrator to join our team in our fast-paced environment.

(40 hours per week)

Hourly: Competitive, based on experience

Hours: Monday to Friday 9:00 am to 5:00 pm

Location: Office - 343 Bloor St. W. Oshawa ON L1J 5Y5

Benefits: Eligibility for benefits after 3 months

**Position Overview**

**Key Responsibilities**
- Data Entry: Accurately input financial and operational data.
- Financial Administration: Process QuickBooks entries for expenses, supplier bill payments, and invoicing.
- Expense Management: Maintain and update expense and equipment lists; scan and upload receipts.
- Accounts Receivable: Draft and manage invoices in our CRM; Responsible for semi-monthly account statements and respond to customer account inquiries, and ensure timely collection.
- Financial Analysis: Assist with job cost tracking, profitability analysis, and ad-hoc financial queries.
- Communication Skills: Strong verbal and written communication abilities, with the capacity to interact effectively with customers and internal teams.
- Customer-Oriented: Approachable, with a positive and professional demeanor when responding to customer inquiries.
- Adaptability: Ability to multitask and manage competing priorities in a fast-paced environment.
- Attention to Detail: High level of accuracy in data entry and financial processing.

**Qualifications**
- Post-secondary education, preferably a diploma in Accounting, Business Administration, or a related field.
- 3-5 years of experience in administrative support, with a focus on accounting and office management.
- Experience with HVACR and/or sheet metal industries are an asset.
- Proficiency in QuickBooks, Microsoft Office, CRM database and Sharepoint.
- Knowledge of HVAC products/terminology and experience in a unionized environment is considered an asset.
- Background check and 3 references required.

**How to Apply**

**Job Types**: Full-time, Permanent

Expected hours: 40 per week

**Benefits**:

- Dental care
- Extended health care

Schedule:

- 8 hour shift
- Monday to Friday

**Experience**:

- Accounts Receivable: 2 years (required)

Work Location: In person

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