25-27 Accounts Payable Coordinator

Want to be part of a team that makes a difference? Come be part of the change.
Since 1920, APEGA has been regulating the practices of engineering and geoscience to serve the public interest in Alberta.
We are looking for energetic people who thrive in a dynamic, fast-paced, and challenging environment. You are committed to serving the community with integrity, accountability, and innovation, and capable of delivering exceptional service. If you reflect these values, have the knowledge, skills, and abilities to make a difference through your work, and are passionate about acting in the best interest of public safety - then come be a part of our diverse and inclusive team
**Job Title**: Accounts Payable Coordinator Job Family: Coordinator
**Department**: Finance Reports To: Director, Finance
**Division**: Corporate Services Location: Edmonton
**Competition**: 25-27 Employment Indicator: Full Time, Permanent
Position Summary
Reporting to the Director, Finance, the Accounts Payable Coordinator is responsible for coordinating and delivering the full cycle of the accounts payable process including receiving, processing, verifying, and reconciling invoices, expense claims, statements, and payments. This includes ensuring timely and accurate processing, with adherence to established APEGA policies, processes, and procedures.
Working as part of a team of financial professionals, the Accounts Payable Coordinator will provide support in the administration, coordination, and delivery of the Finance team's services. This includes cross-training and backfilling Finance team members as required.

**Responsibilities**:

- Receiving, reviewing, processing vendor invoices, corporate credit card and expense claims for vendors, consultants, contractors, staff and volunteers.
- Preparing and processing payment for vendors, employees and volunteers adhering to appropriate payment terms.
- Ensuring the expenses are coded in a correct GL code including the approval of their directors or managers.
- Maintenance of accounts payable workflow for the approval of invoices by directors and managers.
- Processing payments via Electronic Funds Transfer, online payment, and cheques.
- Execute accounts payable monthly reconciliation by ensuring accuracy of expenses and payments, maintaining supporting documentation and follow up on discrepancies with invoices, claims, and payments.
- Cross train in the delivery of payroll and other accounting services as a back up to other finance functions.
- Monitoring expenses, payments, and credit card usage against the respective internal policies to ensure compliance.
- Under the direction of the Director, Finance, administers multiple Payables systems to create efficiency and reduce manual paperwork
- Preparation of working documentation for Internal and External audit processes, aiding with auditor requirements when necessary
- Assist in the identification and reporting of expense variances
- Identifying opportunities for automating workflows to improve efficiency
- Actively participate in the development and implementation of financial initiatives
- Provide backfill for other Finance team members and functions, as necessary
- Assisting Accounts Receivable on processing members and permit holder's payment dues to provide customer service for members and permit holders and provide support to the A/R function

Competencies, Skills & Attributes
Competencies Knowledge, Skills & Abilities
**Core**:

- Exemplifying Integrity
- Fostering Communication
- Results Orientation
- Service Excellence
- Teamwork

**Functional**:

- Accounting & Reporting
- Attention to Detail
- Problem Solving
- Processing & Recording Financial Transactions
- Reconciliation & Analysis
- Demonstrated knowledge, skills and abilities in bookkeeping, accounting principles, standards, and best practices of Generally Accepted Accounting Principles (GAAP).
- Knowledge and adherence to confidentiality protocols and privacy requirements.
- Awareness of the Engineering and Geosciences Professions Act and how it is administered.
- Strong working knowledge of computer systems including Microsoft Office suite (Outlook, Excel and Word), accounting systems such as Great Plains and member databases such as APTIFY.
- Excellent numeracy and data entry skills.
- Shows strong commitment and focus in delivering exceptional and professional customer service.
- High attention to detail and accuracy.
- Good communications skills, both verbal and written.
- Ability to build professional and productive relationships with colleagues, clients, and stakeholders. Excellent ability to assess work needs, prioritize, and adapt to changing requirements.

**Qualifications**:

- Post-secondary diploma in Business, Accounting, Finance or a related field
- 5 years of experience in full cycle Accounts Payable/Receivable process.
- Experience with bookkeeping, accounts receivables and payables are required.
- Experience working with Microsoft Office and advanced skills