Accounts Payable Administrator

2 weeks ago

Edmonton, Canada Paragon Soil & Environmental Consulting Full time

_Paragon is a leading environmental consulting company specializing in soils and vegetation as they relate to natural resource and infrastructure development and reclamation. Our team has the good fortune to work on many of the largest and most dynamic industrial projects in the country. Our reputation with clients is built through using applied science, decades of experience, and consistently sound judgment to help their projects be successful. We recognize the collective strengths of our team and are committed to providing high-quality service, while providing a safe and rewarding work environment. Paragon offers our team members an engaging and professional workplace that fosters creativity and diversity. We invest in our team by offering competitive salaries and benefits, interesting projects, and numerous professional development opportunities._

***:
Paragon is growing, and is seeking a full-time, permanent Accounts Payable Administrator. This crucial role supports our finance department by organizing and coordinating all aspects of our accounts payable process. The position is based at our office in Edmonton.

**RESPONSIBILITIES**:

- Process and verify incoming invoices, ensuring accuracy, approvals, and coding in compliance with financial policies and procedures.
- Maintain vendor relationships, handling inquiries and resolving discrepancies in a timely and professional manner.
- Collaborate with procurement and project management teams to ensure smooth financial operations.
- Prepare financial reports related to accounts payable for internal use and compliance purposes.
- Implement improvements to the accounts payable process to increase efficiency and reliability.
- Ensure compliance with federal, provincial, and company policies, procedures, and regulations.
- Reconcile corporate credit card transactions to ensure accurate and timely recording of expenses.
- Process monthly staff expenses, verifying supporting documentation to ensure compliance with company policies.
- Enter accounts payable invoices from vendors into QuickBooks, ensuring accurate record-keeping and payment processing.
- Act as backup for Administrative Assistant (covering phones) and Logistics Coordinator (booking staff flights and accommodations).

**MINIMUM REQUIREMENTS**:

- 1-3 years of experience in accounts payable or a similar role within a finance department.
- Strong organizational skills with the ability to manage multiple tasks and meet deadlines.
- Detail-oriented with a high degree of accuracy.
- Excellent communication skills and the ability to work effectively with teams across the organization.
- Proficiency in financial software and Microsoft Office Suite.
- Ability to maintain confidentiality regarding financial information.

**PREFERRED QUALIFICATIONS**:

- Familiarity with environmental consulting or experience in a related industry.
- Knowledge of financial regulations and accounting principles.
- Experience with ERP and accounting software, specifically QuickBooks.

**Job Types**: Full-time, Permanent

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site gym
- On-site parking
- Paid time off
- RRSP match

Schedule:

- Monday to Friday

Application question(s):

- How soon are you available to start?
- Please provide your salary/hourly wage expectations.

**Experience**:

- Accounts payable: 1 year (preferred)

Work Location: In person

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