Office Coordinator

2 weeks ago

Calgary, Canada MTA Full time

At MTA, we are looking forward to welcoming our clients and team members back to the office, in a safe and measured way. We are excited to announce that we will be bringing on an **Office Coordinator** to act as the first point of contact and support for MTA

**As an Office Coordinator, your responsibilities will be**:

- Greeting clients, consultants, staff and guests and may arrange for transportation services
- Supporting the Controller with digital filing of invoices
- Database administration - entering contacts into the database and creating new project folder set up
- Distributing incoming and outgoing mail, courier packages and faxes
- Document formatting and typing (Building Permit Forms, ABC Schedules, etc.)
- Handling expense claims for Principals
- Security system coordination - distribute keys, security codes, etc.
- Supporting Human Resources with Onboarding & Offboarding functions
- Coffee room supply inventory and ordering (includes general cleaning, restocking of beverages, kitchen roster coordination, and organizing boardroom meetings and catered functions)
- Answering phones, copying, printing, and archiving of documents
- Other administrative tasks as required
- 3+ years administrative experience (in architectural/engineering or related work environment would be a strong asset)
- Administrative certificate or diploma or equivalent work experience
- Intermediate knowledge of Microsoft Office Suite (experience with Deltek Vision is an asset)
- Excellent written and organizational skills with meticulous attention to detail, as evidenced by the flow of your resume and cover letter
- Ability to handle confidential information in a professional, honest and trustworthy manner

**During the interview process, we will be looking for behaviors that demonstrate**:

- Exceptional interpersonal skills and a positive, professional attitude capable of fostering strong working relationships with staff, consultants and clients
- Strong problem-solving and time management skills; your natural ability to take initiative and the successful completion of multiple tasks with competing deadlines
- A demonstrated strong work ethic and the willingness to learn and adapt to fast-paced environments

**What’s in it for you?**
- A fast-paced, creative environment with shifting priorities and needs
- Competitive base salary of $48,000 - $58,000 based on experience
- Excellent health and dental benefits
- An extraordinary team committed to exceeding client expectations

**Commitment to Diversity, Equity and Inclusion**:
MTA is committed to creating a diverse, inclusive, equitable, and accessible workplace where all employees, whatever their gender, race, ethnicity, national origin, age, sexual orientation or gender identity, education, or disability, feel valued and respected. We recognize that the diverse perspectives of our employees contribute to creativity, innovation, and a more robust design process, ultimately creating successful solutions for our clients. We are committed to ensuring our practices are equitable for all and representative of the diverse communities we serve.

**Salary**: $48,000.00-$58,000.00 per year

**Benefits**:

- Dental care
- Extended health care

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