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Office Coordinator

3 weeks ago

Calgary, Canada Create Construction Group Ltd Full time

Provocative. Creative. And definitely out of the box. That’s CREATE. Construction.

Responsibilities of the Office Coordinator include:

- Answering incoming telephone calls and greeting visitors
- Supporting the leadership team with calendar and meeting management, travel plans, and other ad-hoc requests, as required
- Overseeing mailing, shipping, office supplies and office equipment; coordinating office operations and procedures
- Meeting Minutes support
- Coordinating the onboarding and orientation for all new employees
- Coordinating the office cleaners and other service providers
- Processing payroll and benefits administration. QuickBooks Time, Payworks and/or Sage Intacct experience is an asset
- Assisting the finance team for items such as invoice reviews, tax form collecting and logging
- Assisting the external HR partner on recruitment and other HR objectives, as required
- Employment Agreement and draft preparation
- Job posting creations and implementation
- Coordinating team building initiatives and company events
- Maintaining files (both paper and digital)
- Coordinating labor assignments
- Marketing brand coordination
- General tidying
- Programming and assigning security access to the office when required
- IT coordination for new hires and ongoing needs
- Employee training coordination and certification tracking
- Safety documentation tracking
- Other duties as required

You’ll be successful with CREATE. if you are personable, confident, reliable, open to both giving and receiving feedback. We’re looking for someone who will fit our culture we describe as: “Casually Intense”. This means you come to work with a high degree of GIVE A SH*T and a desire to still have fun.

This isn’t a job. This is a career.

**What we’re looking for on the resume**:

- 5 years of experience as an Office Coordinator or similar, preferably in the commercial construction industry or related industries.
- Strong verbal and written communication skills with the ability to communicate effectively with a wide variety of people
- Excellent attention to detail and problem solving capabilities
- Must be proficient in Microsoft Operating Systems and Microsoft Office Products
- Payroll Experience would be an extreme asset
- Superior MS Office (the whole Suite) and Adobe skills
- BambooHR experience an asset
- Exceptional communication skills
- Previous experience with Recruitment and Onboarding an asset
- Safety knowledge = added bonus
- Executive Assistant experience would be an asset

**In the interview process we’ll be looking for evidence of**:

- A positive, optimistic and definitely customer-centric attitude
- Your ability to maintain strict confidentiality and discretion
- Your understanding of construction terms (would be considered an asset)
- Your ability to communicate verbally; easy to follow and with confidence
- Your willingness to take feedback and grow (not wilt)
- How you demonstrate strong organizational skills
- How you speak and engage with different personalities
- How you develop and maintain trusting relationships at all levels of the organization

**What you will get**:

- A values centric company who fully embraces their culture of Casual Intensity
- A company that provides autonomy the minute you can start demonstrating solid results
- An ongoing opportunity for development and growth - your only limitation is your desire to succeed
- A competitive yearly salary of $60,000
- A comprehensive benefit plan after completion of the probationary period.
- Fun perks, like team building activities and your birthday off

**Apply**:
Please submit your cover letter and resume (as one document) online to apply. We thank all applicants for their interest, however, only those deemed qualified will be contacted for an interview.