Administrative Assistant

2 weeks ago

Nanaimo, Canada Avalon College Limited oa Avalon Career College Full time

Work Term: Permanent
- Work Language: English
- Hours: 35 to 40 hours per week
- Education: College/CEGEP
- Experience: 1 year to less than 2 years
**Tasks**:

- Arrange and co-ordinate seminars, conferences, etc.
- Supervise other workers
- Train other workers
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Order office supplies and maintain inventory
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Train, direct and motivate staff
- Respond to employee questions and complaints
- Plan, develop and implement recruitment strategies
- Plan and control budget and expenditures
- Oversee the preparation of reports
- Oversee development of communication strategies
- Oversee the classification and rating of occupations
- Negotiate collective agreements on behalf of employers or workers
- Manage contracts
- Manage training and development strategies
- Establish and implement policies and procedures
- Conduct research
- Assign, co-ordinate and review projects and programs
- Organize and administer staff consultation and grievance procedures
- Perform data entry
- Oversee payroll administration
- Provide customer service
- Liaise with management, union officials and HR consultants
- Advise senior management
- Oversee the analysis of employee data and information
- Work with the marketing department to understand and communicate marketing messages to the field
- Plan, organize, direct, control and evaluate daily operations
**Supervision**:

- 11-15 people
**Work conditions and physical capabilities**:

- Fast-paced environment
- Work under pressure
- Tight deadlines
- Repetitive tasks
- Attention to detail
- Large caseload
- Large workload
**Personal suitability**:

- Ability to multitask
- Accurate
- Client focus
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Reliability
- Team player
- Judgement
- Time management

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