Administration/project Assistant

2 weeks ago

Nanaimo, Canada MJL Contracting Full time

**Overview**

This position requires strong organizational skills, excellent communication skills, and proficiency in various administrative tasks such as bookkeeping; invoicing; payroll and tracking costs related to projects.
If you thrive in a fast-paced environment and enjoy multitasking, we would love to hear from you.

**Responsibilities**
- assist in managing daily operations
- Proficient with bookkeeping, invoicing, cost analysis,payroll and excel
- Assist PM with project quotes and invoiceing
- Answer phones
- excellent phone etiquette and problem solving skills while directing calls to the appropriate personnel.
- Perform data entry tasks accurately and efficiently, ensuring all information is up-to-date in our systems.
- Track and trend costs of projects
- Proofread documents for accuracy and clarity before distribution or filing.
- Assist with bookkeeping tasks using QuickBooks, including invoicing and tracking expenses.
- Maintain organized filing systems for both physical and electronic documents.
- Support various administrative projects as assigned by management, contributing to overall team efficiency.

**Experience**
- Previous experience as an administrative/project assistant with construction background preference given to civil construction experience
- Proficiency in using phone systems and handling multiple calls effectively.
- Experience with excel / wave invoicing or similar accounting software is a plus.
- Strong attention to detail with excellent proofreading skills to ensure high-quality work output.
- Ability to manage time effectively and prioritize tasks in a busy environment.
- A positive attitude and willingness to learn new skills are highly valued.

Join our team as an Administrative Assistant where your contributions will be vital to our success

**Job Type**: Part-time

Pay: From $24.00 per hour

Expected hours: 10 - 20 per week

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

**Experience**:

- Administrative experience: 1 year (required)
- Organizational skills: 1 year (required)

Work Location: In person

Expected start date: 2024-11-11

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