Administrative Assistant

2 weeks ago

Nanaimo, Canada ETHOS Career Management Group Ltd. Full time

At ETHOS Career Management Group Ltd., our clients come from all walks of life, and so do we. We hire great people from a wide variety of backgrounds, not just because it’s the right thing to do, but because it makes our company stronger.

We are looking for a self-motivated, detail-oriented, highly organized Administrative Assistant with excellent interpersonal skills for our new Skills Quest 4 Success Program. SQ4S is an asynchronous gamified training program designed to offer a unique online experience for persons with disabilities. The program will improve foundational and transferable skills and better prepare participants to meet on-the-job demands and enter or re-enter the labour force.

Reporting to the Program Manager, the Administrative Assistant is responsible for providing an exceptional level of support to the Program Manager and program participants. The Administrative Assistant handles a wide range of administrative support-related tasks to support the Program Manager, helping to ensure the smooth functioning of the SQ4S office. Tasks include, but are not limited to arranging meetings, preparing reports and presentations, proofreading documents, and responding to general inquiries. The Administrative Assistant will provide support to the SQ4S team and participants as required.

**Essential Qualifications and Required Skills**:

- Post-secondary education in business, office administration, and/or an equivalent combination of on-the-job training and experience
- 2+ years experience providing administrative support
- Experience working with people with diverse abilities and understanding their needs/gaps in a work environment
- Experience working online in a virtual setting using Microsoft Teams and Zoom
- Strong communication skills, both verbally and written
- Demonstrated ability to exercise good judgment, tact, and respect for confidentiality
- A COVID-19 vaccine passport

ETHOS is a Learning Organization. We encourage continuous learning and growth, offering ongoing professional development and Learning and Development Plans that financially assist our staff in continuing their education. We offer above-average leave and sick day coverage, a Health Spending Account, mental health strategies that include a paid day off to focus on you, and a Wellness Account to use towards Health, Fitness, and Wellness.

IND

**Job Types**: Full-time, Fixed term contract
Contract length: 8 months

**Salary**: $23.00 per hour

**Benefits**:

- Disability insurance
- Employee assistance program
- Extended health care
- Tuition reimbursement
- Wellness program

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- NANAIMO, BC: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative experience: 1 year (preferred)

Work Location: In person

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