Administrative Assistant

2 weeks ago

Montréal, Canada Business Development Bank of Canada Full time

We are banking at another level.

Choosing BDC as your employer means working in a healthy, inclusive, and skilled workplace that puts forward the best conditions to bring together unique teams where employees are empowered to act. It also means being at the centre of ambitious economic and financial projects to see further and to do things differently, to fuel the success of Canadian entrepreneurs.

Choosing BDC as your employer also means:
- Flexible and competitive benefits, including an Employee Savings and Investment Plan where BDC matches part of your voluntary contributions, a Defined Benefit Pension Plan, a $750 wellness and health care spending account, to name a few- In addition to paid vacation each year, five personal days, sick days as necessary, and our offices are closed from December 25 to January 1- A hybrid work model that truly balances work and personal life- Opportunities for learning, training and development, and much more...

POSITION OVERVIEW

We are looking for a highly organized and proactif.ve Administrative Assistant to join our Information Technology team to support the Digital Products, Portfolio Management and Delivery, and Application Services teams. You will be responsible for all administrative support, including the coordination of several activities, meetings and agendas.

In addition, you will be expected to demonstrate exceptional day-to-day communication skills, including writing, editing, and translating various documents, memos, and presentations. You will need to be a creative person who can offer daily administrative support in a bilingual and dynamic environment

CHALLENGES TO BE MET- Collaborate with the team and provide administrative support by processing and maintaining various documents concerning the activities of your department.- Coordinate several meetings, including writing and distributing meeting. minutes and following up on tasks to be performed.- Manage priorities between competing needs, often with tight deadlines.- Write, revise and translate memos, presentations and various documents.- Support the team in the planning and implementation of communication channels and initiatives.- Provide technical and logístical support for various meetings and activities.- Promote the integration of new employees and consultants into the team.- Manage special projects, as required.- Provide support to other assistants as needed.

WHAT WE ARE LOOKING FOR- Diploma of Collegial Studies (DEP or DEC) in office automation technology or related field.- Minimum of 3 years of relevant experience in administrative support, ideally in a corporate or public affairs context.- Demonstrated experience in executive agenda management.- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).- Excellent organizational, time management and prioritization skills.- Excellent oral and written communication skills in French and English.- Discretion, diplomacy and professionalism.- Ability to work independently and adapt to changing priorities.

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