Administrative Assistant

1 week ago

Montréal, Canada UTV International Full time

Are you looking for a
**new challenge **with a rapidly growing company?
**Look no further**

UTV International is currently looking for a
**full-time Administrative Assistant** to join our team.

**Who are we?**

Founded more than
**25 years** ago, UTV International specializes in designing & manufacturing tailor-made tracked vehicles for forestry, mining, power, and telecom companies. An industry leader in heavy vehicle design, UTV International has a well-established customer base in the United States and Canada and is rapidly growing.

We are looking for a talented
** Administrative Assistant.** This position requires the ability to remain flexible, proactive, resourceful, and efficient while maintaining a high level of confidentiality.
- Answer, screen and forward incoming calls
- Daily briefings on important matters
- Taking meeting minutes, distribute, file, follow-up and create agenda for next meetings.
- Schedule meetings, travel arrangement and appointments
- General administrative duties including but not limited to; assembling of manuals, photocopying, scanning and mass mailings
- Review all incoming invoices and electronic documents to be paid, identifying which may require immediate attention. Ensure all approvals are obtained prior to releasing payments.
- Process employee expense reports, ensuring accuracy of information and assist with accounting tasks.
- Assist HR in upkeep of information, vacation requests, onboarding / off boarding etc.
- Typing of correspondence and various documents
- Provide ongoing administrative support to the President and management team.
- Perform other tasks, including, but not limited to, acting as back-up to colleagues, filing of documents and receptionist functions.

**What we offer**:

- ** Competitive Compensation Package**:

- ** RRSP** program
- ** Collective insurance** (medical, dental, extended healthcare, vision, and life insurance)
- Competitive paid time off
- Free Parking
- Casual dress code
- Experienced and supportive team atmosphere.

**Your experience and education**:
Minimum of 2-3 years of working experience in an administrative or similar role

You have an Office Administration diploma or other relevant education an asset

You have excellent written and oral communication, in both French and English

Working knowledge of Microsoft Office computer programs (Word, Excel, and Outlook)

You have the ability to prioritize workload and the flexibility to manage multiple tasks

You have the ability to work in a deadline-driven work setting and deal with confidential information

You value teamwork, client service, and quality in detailed work.

**Requirements**:

- Basic level of office suite
- Advanced oral and written English communication skills
- Basic oral and written French communication skills
- Good customer service skills
- Ability to work cooperatively in a team and support others when required.
- Desire to learn
- Detail oriented
- Excellent organizational skills
- Responsible and discreet with utmost professional integrity

, Permanent

**Salary**: To be discussed

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

**THIS IS NOT A REMOTE POSITION.

  • Administrative Assistant

    5 days ago

    Montréal, Canada Ray-Mont Logistics Full time

    Position: Administrative Assistant Division: Administration , 3-Month Contract (Possibility of permanency) **Company Description** Ray-Mont Logistics is a dynamic organization focused on becoming the essential link in the international business logistics supply chain. We provide various operational logistics services such as loading, transportation and...

  • Administrative Assistant

    3 days ago

    Montréal, Canada PCI Automatisation Industrielle Full time

    **Summary** Reporting to the Director of Common Services, Administrative Assistant provides a supporting role and coordinates the activities of the administration. The Administrative Assistant supports accounting and human resources. **Responsibility** The Administrative Assistant is responsible for: - Answer and direct phone calls; - Welcome and direct...

  • Administrative Assistant

    1 week ago

    Montréal, Canada CHSLD Chateau sur le lac Full time

    * Responsible for providing full range of administrative support to the Director General/Owner, Director of Nursing and the Nursing staffs - Assist in maintaining, preparing and sending data to CIUSSS. - Assist in maintaining resident’s administration files. - Assist in responding to family complaints within the CHSLD - Assist in maintaining employee...

  • Administrative Assistant

    1 week ago

    Montréal, Canada La Belle Province Full time

    **Administrative Assistant / Marketing Analyst** La Belle Province is looking for a full time administrative assistant to assume the following responsibilities: - manage POS systems (Cluster and Clover), digital menus - manage delivery apps (UEAT, Uber, Skip, DoorDash) - manage and respond to customer reviews and contest charges on all platforms - analyze...

  • Administrative Assistant

    3 days ago

    Montréal, Canada Centre d’accueil Le Programme Portage Inc. Full time

    SUMMARY Portage is seeking to hire an Administrative Assistant to directly support the Vice-President of Operations and Administration. The Administrative Assistant will provide administrative assistance to the Vice-President, will interact with internal and external stakeholders in the advancement of organizational priorities, and will assist as need-be...

  • Administrative Assistant

    2 weeks ago

    Montréal, Canada CIF Properties Full time

    _C.I.F. Properties_ owns and manages over 500 apartments in the Greater Montreal area. We are currently looking for an Administrative Assistant to join our dynamic team! The role of the administrative assistant is to provide support to all the departments within our office. The assistant would be handling administrative tasks related to internal management...

  • Administrative Assistant

    2 weeks ago

    Montréal, Canada Groom & Associes Full time

    **Title**: Administrative Assistant **Status**: Permanent, Full time **Location**: Montreal, QC (Telework 90%) **Salary**: Competitive + Bonus + Group insurance + 4 weeks vacation **RESPONSIBILITIES**: - Assist with general human resources, accounting and other functions. - Manage expense reports and participate in bookkeeping. - Document management,...

  • Administrative Assistant

    2 weeks ago

    Montréal, Canada LMB Systems Full time

    Full-time, Permanent Location: Ville Saint-Laurent - Hourly wage - To be discussed_ **Schedule: 8:30am - 4:30pm** **Responsibilities** - Answering phone calls and dispatching to the appropriate person - Various Receptionist/Office assistant tasks - General administrative tasks and data entry - Administrative tasks related to payroll - Invoicing - Taking...

  • Administrative Assistant

    2 weeks ago

    Montréal, Canada Groupe Construction Rossi Full time

    Responsibilities: - Provide administrative support to ensure efficient operation of the office - Answer and direct phone calls in a polite and professional manner - Assist in organizing and scheduling appointments and meetings - Maintain filing systems, both electronic and physical, ensuring accuracy and confidentiality - Manage inventory of office supplies...

  • Administrative Assistant, Administration

    3 days ago

    Montréal, Canada Desjardins Full time

    As an administrative assistant, you help carry out administrative activities for your sector. You provide administrative and secretarial support to a senior executive leading a business line or major support function. You also provide administrative support to other members of your unit as needed. You actively help coordinate, plan and prioritize your...