Administrative Assistant

5 days ago

Montréal, Canada Choueke Hollander S.E.N.C.R.L Choueke Hollander LLP Full time

Are you ready to be an integral part of a thriving and reputable law firm in the heart of Montreal? Choueke Hollander LLP is a dynamic team of legal professionals specializing in litigation and commercial law. Our bilingual team combines highly experienced attorneys and young, ambitious lawyers who pride themselves on delivering exceptional legal services to clients.

We encourage growth and excellence in our team, fostering an environment that nurtures both personal and professional development. Join Choueke Hollander LLP today and immerse yourself in the world of law with a team that is committed to success and client satisfaction.

**Administrative Assistant**

Choueke Hollander S.E.N.C.R.L / Choueke Hollander LLP is currently seeking a highly organized and proactive Administrative Assistant to join our dynamic team of legal professionals. As our Administrative Assistant, you will play a pivotal role in the firm's daily operations, providing essential support to our team. In our friendly and collaborative atmosphere, your impeccable organizational skills will shine as you manage calendars, coordinate meetings, and assist with legal documentation, ensuring efficiency and accuracy at every turn.

Your bilingual proficiency in English and French will enable you to thrive in our bilingual workspace, effectively communicating with clients and colleagues.

**Responsibilities**:

- Provide exceptional administrative support to our team of attorneys, ensuring the smooth and efficient operation of the firm.
- Manage calendar scheduling, coordinate meetings, and assist in organizing legal documents and correspondence.
- Greet clients and visitors warmly, offering a professional and welcoming first impression of the firm.
- Maintain and update digital and physical filing systems to ensure easy retrieval of information.

**Qualifications**:

- Training: High School Diploma or equivalent. Completion of relevant training or courses in administrative procedures and office management is an asset.
- Administrative Experience: Previous experience in an administrative role preferred.
- Tech Savviness: Familiarity with office software such as Microsoft Office Suite, digital communication tools, and the ability to adapt to new software as needed.
- Time Management: Strong ability to manage calendars, schedule appointments, and prioritize tasks, ensuring optimal time utilization for the team
- Diligence and Reliability: Exhibit a strong work ethic, with the ability to meet deadlines and deliver high-quality work consistently.
- Communication Skills: Excellent written and verbal communication skills required; must be able to communicate effectively in English and French.
- Proactive Attitude: Demonstrate initiative and a proactive approach in anticipating and resolving administrative needs efficiently.

**Job Types**: Full-time, Permanent

**Salary**: From $40,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Paid time off

Schedule:

- Day shift
- Monday to Friday
- No weekends

Ability to commute/relocate:

- Montréal, QC H3Z 2P9: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative experience: 1 year (preferred)

**Language**:

- French (required)
- English (required)

Work Location: In person

  • Administrative Assistant

    1 week ago

    Montréal, Canada Ray-Mont Logistics Full time

    Position: Administrative Assistant Division: Administration , 3-Month Contract (Possibility of permanency) **Company Description** Ray-Mont Logistics is a dynamic organization focused on becoming the essential link in the international business logistics supply chain. We provide various operational logistics services such as loading, transportation and...

  • Administrative Assistant

    7 days ago

    Montréal, Canada PCI Automatisation Industrielle Full time

    **Summary** Reporting to the Director of Common Services, Administrative Assistant provides a supporting role and coordinates the activities of the administration. The Administrative Assistant supports accounting and human resources. **Responsibility** The Administrative Assistant is responsible for: - Answer and direct phone calls; - Welcome and direct...

  • Administrative Assistant

    2 weeks ago

    Montréal, Canada CHSLD Chateau sur le lac Full time

    * Responsible for providing full range of administrative support to the Director General/Owner, Director of Nursing and the Nursing staffs - Assist in maintaining, preparing and sending data to CIUSSS. - Assist in maintaining resident’s administration files. - Assist in responding to family complaints within the CHSLD - Assist in maintaining employee...

  • Administrative Assistant

    2 weeks ago

    Montréal, Canada La Belle Province Full time

    **Administrative Assistant / Marketing Analyst** La Belle Province is looking for a full time administrative assistant to assume the following responsibilities: - manage POS systems (Cluster and Clover), digital menus - manage delivery apps (UEAT, Uber, Skip, DoorDash) - manage and respond to customer reviews and contest charges on all platforms - analyze...

  • Administrative Assistant

    7 days ago

    Montréal, Canada Centre d’accueil Le Programme Portage Inc. Full time

    SUMMARY Portage is seeking to hire an Administrative Assistant to directly support the Vice-President of Operations and Administration. The Administrative Assistant will provide administrative assistance to the Vice-President, will interact with internal and external stakeholders in the advancement of organizational priorities, and will assist as need-be...

  • Administrative Assistant

    2 days ago

    Montréal, Canada Partners in Credit Inc Full time

    **Company Overview** Partners in Credit Inc. (PIC) is a leader in the accounts receivable industry, dedicated to providing customized solutions and exceptional service. Our commitment to ethical and professional conduct sets the standard for excellence in our field. **Summary** Provide administrative support to the Montreal office by assisting with the...

  • Administrative Assistant

    2 days ago

    Montréal, Canada Dickens & Madson (Canada) Inc. Full time

    We are looking for an administrative assistant with good communication and computer skills for administration and general office duties. Qualifications/Responsibilities: Good communications skills Ability to multi-task and work autonomously Excellent verbal and written English Detail oriented Strong computer literacy including effective working skills...

  • Administrative Assistant

    2 days ago

    Montréal, Canada Latino Food Market Full time

    Administrative Assistant Duties and Responsibilities: - Answer phones and greet visitors - Schedule and coordinate meetings - Collate and distribute mail - Schedule appointments and maintain calendars - Create and maintain filing systems, both electronic and physical - Write and edit communications, from letters to reports and instructional...

  • Administrative Assistant

    1 hour ago

    Montréal, Canada York Railroad Construction Inc. Full time

    **Position: Administrative Assistant - 16 Month Contract** **Location: Montreal Greater Area (Remote)** **Salary: Starting From $20.00/HR** **Who We Are** York Railroad Construction Inc. is a full-service contractor for the railway industry. We are located out of Burlington, ON with offices throughout Canada. Our mission is to deliver safe, cutting-edge...

  • Administrative Assistant

    4 days ago

    Montréal, Canada WSP Full time

    **WSP **is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments. We have over 55,000 team members across the globe. In Canada, our 9,800+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation...