Administrative Assistant

**WSP **is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments.

We have over 55,000 team members across the globe. In Canada, our 9,800+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future.

The excellence we bring to our work and to our workplace has been recognized far and wide. We are among the LinkedIn Top 25 Companies two years in a row, one of the Top 100 Sustainable Companies in the World (and among the Top 10 in Canada), and we earned Platinum Elite Recognition through our participation in more than half of Canada's Top 100 Infrastructure Projects.

At **WSP**:

- We value our people and our reputation
- We are locally dedicated with international scale
- We are future focused and challenge the status quo
- We foster collaboration in everything we do
- We have an empowering culture and hold ourselves accountable

**MONTREAL**

**The Opportunity**:
**WSP** is committed to creating workspaces for our employees to thrive. We are currently searching for an energetic Administrative Assistant who will be integral to creating a great first impression for our staff and visitors.

As a Facilities Administrator you will value the importance of maintaining an organized, efficient office environment on behalf of your colleagues. You will be a stand-out brand ambassador for WSP, ensuring a welcoming environment for staff, vendors and visitors alike.

Your administrative abilities will be demonstrable through your high proficiency in using Excel to accurately capture sensitive data and help to develop user-friendly information databases for a number of key uses.

This is an opportunity for an Administrative Specialist who is keen to develop a career in Office Administration, working in a fast-paced, demanding environment where your efforts will contribute to the success of one of Canada’s leading Engineering firms.

**Why WSP?**
- We value and are committed to upholding a culture of **Inclusion** and **Belonging**
- Our **Flexible Work Policy** - we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. We will support you on and off the job so you can be fully present in both your work and home lives.
- A **Canadian** success story - we're proud to wear the red and white of this beautiful country and show the world what Canada has to offer.
- **Enhance** the world around you - from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada.
- **Outstanding** career opportunities - we're growing and pushing ourselves every day to be greater than yesterday - we're open to **your** ideas and trying** new** things.
- A phenomenal **collaborative** culture and a workforce filled with genuinely** good people** who are doing humbly important work. Come find out for yourself what it's like to be a part of our journey.

**We offer attractive pay, flexible work options, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.**

**#WeAre **WSP**

**A day in the life**:

- Provide administrative tracking for all Vendors and Landlords in your region;
- Coordinate the project administrative processes and maintain accurate project documentation files in a timely manner;
- Work with Office Reps to assist with vendor management and vendor replacement where needed;
- Confirm contact information of vendors and manage online database of collected information;
- Act as Facilities coordinator delegate for liaison with building management to communicate day to day issues that arise, e.g. elevators down, fire drill etc;
- Manage actions assigned on security access system and office asset such as: workstations, offices, staff lockers, parking of company and employee vehicles;
- Assist the facilities manager in monitoring and managing costs to meet budget;
- Assist and oversee mail /courier operations on site if there is no mailroom technician.
- Greet and direct clients and visitors in a cordial and professional manner;
- Answer phone calls, and respond to inquiries;
- Provide general administrative and clerical support, as required; and
- Support ad-hoc requests for assistance from the facilities management team.

**What you'll bring to WSP...**
- Completed High School Diploma;
- 2 years of experience in administration;
- Demonstrable administrative capabilities related to Excel (Pivot Tables, V-Lookup etc.);
- Strong expertise in use of Microsoft Office Suite, including Word, Excel and PowerPoint;
- **Fluent communication in writting and speaking is mandatory as you will be collaborating with clients and coworkers on a national level;