Operations & Finance Coordinator

7 days ago

St Albert, Canada 911 Restoration Full time

**Position Overview**

The **Operations & Finance Coordinator** is a key hybrid role that combines project estimation and coordination with financial and administrative oversight. You will assist with the preparation of estimates using **Xactimate**, coordinate field team schedules, and manage core bookkeeping functions including **accounts payable/receivable (AP/AR)**, **payroll**, and **job costing**.

This is an ideal opportunity for someone who thrives in a fast-paced environment, keeps projects organized and financially sound, and brings a strong, team-oriented attitude to everything they do.

**Key Responsibilities**:
**Restoration & Project Coordination**
- Assist in reviewing or creating accurate, detailed estimates using **Xactimate**:

- Manage project intake alongside Project Managers, including job tracking and scheduling
- Coordinate crews, subcontractors, and equipment based on job timelines in collaboration with the GM and PMs
- Ensure compliance with insurance requirements and internal protocols
- Support communication between adjusters, clients, and field teams

**Bookkeeping & Administration**
- Manage **Accounts Payable (AP)** and **Accounts Receivable (AR)**:

- Process **bi-weekly payroll**, including timesheet reconciliation
- Track and manage **job costing, budgets, and expense reports**:

- Perform monthly reconciliations and assist with financial reporting
- Maintain accurate financial records using **QuickBooks**:

- Support invoicing, collections, and general office administration

**What We’re Looking For**
- 5+ years of experience in **restoration** **or construction**:

- Proficiency in **Xactimate**:

- Strong background in **scheduling, dispatch**, and project coordination
- Hands-on experience in **bookkeeping, AP/AR, payroll**, and accounting
- Familiarity with **QuickBooks**:

- **Organized**, detail-oriented, and a **proactive problem-solver**:

- Excellent **communication and multitasking** abilities
- A **positive, professional attitude** with adaptability to shifting priorities

**Qualifications**
- Diploma or degree in **Business Administration, Accounting,** or a related field (or equivalent work experience)
- QuickBooks certification considered an asset
- Experience is financial reporting and budget management
- Ability to analyze financial data and provide insights
- Proficient in Microsoft Office and Google Workspace
- Strong understanding of Xactimate considered an asset
- Valid Class 5 driver’s license and reliable transportation

**What We Offer**
- Competitive salary based on experience
- Dynamic, collaborative team environment
- Opportunities for growth and professional development
- Paid vacation and benefits available after probationary period

Pay: $24.00-$32.00 per hour

Expected hours: 40 per week

Additional pay:

- Overtime pay

**Benefits**:

- Dental care
- Vision care

Schedule:

- Monday to Friday
- Overtime
- Weekends as needed

Work Location: In person

Application deadline: 2025-07-22

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