Operations Coordinator

**Alzheimer Society of Niagara Region**

**Operations Coordinator**

Mission, Vision and Values

The Alzheimer Society of Niagara Region’s mission is to advocate for and with people with dementia and their care partners and provide access to a diverse range of appropriate resources and supports. Particularly, to alleviate the personal and social consequences of Alzheimer's disease and other dementias and to promote research.

Our vision is to create a community where individuals with dementia and their care partners are fully supported to maximize their quality of life and well
- being. Ultimately, a world without Alzheimer's disease and other dementias.

Our Values

**C*ollaboration**, A**ccountability**, R**espect**, E*xcellence

The Alzheimer Society of Niagara Region (ASNR) is a community support service organization that provides programs and services to people living with dementia and their care partners in the Niagara Region. We work closely with other service providers to ensure quality care and support for our clients.

We employ administrative and fund development staff, educators, social workers, nurses, therapeutic rec staff, personal support workers and volunteers who work together as a team to meet the needs of people living with dementia and their care partners.

We recognize the value and dignity of each individual and ensure everyone has genuine, open, and unhindered access to employment opportunities, free from any barriers, systemic or otherwise.  We are dedicated to building a diverse and inclusive work environment, where the rights of all individuals and groups are protected and all members feel safe, respected, empowered, and valued for their contributions.

We value **justice **and **connection** and these are the guideposts we use for decision-making of all kinds.  We believe that this will guide the organization toward a place of inclusion for all - where equity and access to essential supports and services becomes the reality.

Position Description

Title: Operations Coordinator

Reporting To: Manager of Fund Development

Hours of Work: 40 hours per week; Monday to Friday 8:30 am to 4:30 pm; One evening meeting a month

Annual Salary: $45,000 - $48,000

Position Summary

The Operations Coordinator will organize and synchronize the daily operations of the Alzheimer Society with the necessary resources, administrative support and functional equipment required for management and staff to effectively carry out their individual roles. This role will also process assigned referrals coming from the community and enter client information in the AlayaCare system.

**Responsibilities**:
**Administrative/Program**
- Administrative support for management team
- Administrative support for a Physician Community of Practice pilot project
- Preparations for various meetings (Board and AGM) and guest visits, including logistics and refreshments
- Arrange relevant staff training and compiling of proof of such training for personnel files
- Reception coverage as required and scheduled or for sick/vacation of front desk staff
- Back up for Supervision of office volunteers and summer student placements
- Liaise with community agencies as required
- Disseminate information regarding office/program closures according to weather protocol
- Work collaboratively with staff, volunteers and community partners to meet Society’s mission
- In conjunction with the Care Committee and management organize the logistics of functions which could include catering, venue booking, and purchasing of social fund gifts
- Provide support as required to ASNR programs which can include assistance during a program and/or required backup i.e. Arranging taxi services
- Purchase and maintain adequate supplies for office and programs, including but not limited to refreshments and paper products through bulk purchasing, suppliers and individual shopping
- Maintain inventory of brochures, resources and staff Daytimers
- Participate and provide support to the Quality Improvement Committee as required
- Participate in staff and project meetings
- Minute taking at requested meetings
- Assume other functions as may be assigned by management as it relates to the operations of the Organization

**Support Employment Orientation Process**
- Oversee the new employee induction process, including set up of new employees in office systems (building swipe card, telephone, etc.) and mandatory employee training
- Assist with the administrative aspects of new employee recruitment and selection process as requested.

**Finance**
- Reconcile all monthly VISA statements with appropriate receipts and program allocation in preparation for the Finance Officer to post in accounting system
- Oversee staff development budgets with session bookings and monitoring of expenditures
- Compiling staff monthly timesheets in preparation for payroll reconciliation
- Other finance support as required

**Intake as Assigned**
- In the absence of, or assign