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Do - 23-24 - 111- Transportation/finance Assistant
3 weeks ago
St. Albert Public Schools is currently recruiting a Full -Time, Probationary, Transportation /Finance Assistant for a work assignment in Division Office.
More than 9000 students are enrolled in St. Albert Public Schools. From Preschool to Grade 12, our students learn and succeed in programs that are recognized for excellence and their focus on citizenship and sound values.
**Hours of Work**: 35 hrs. /week; 7 hrs. /day; Monday-Friday; Full-Time Probationary (.60 FTE in Transportation, 0.40 FTE in Finance)
**Hourly Rate**: $25.93 per hour, as per the CUPE Collective Agreement
BASIC FUNCTION
To assist the Transportation Coordinator and Manager, Transportation Services with the day-to-day operations in transportation including bus pass payment processes, route system monitoring, administrative assistant functions, filing and communications with parents, principals and carriers.
To perform accounts payable functions accurately and timely, ensuring proper documentation and authority for expenditures in respect to purchasing cards, invoices and expense claims. Coverage for payment processing.
This is a C.U.P.E. position.
EDUCATION, EXPERIENCE & SKILL SET
1. Completion of Grade 12, supplemented by related post-secondary education.
2. Strong interpersonal, organizational, problem-solving and communication skills.
4. Excellent written and oral communication skills.
5. Confidentiality is of utmost importance.
6. Experience with high volumes of data entry.
7. Ideally, a minimum of two years related experience in transportation or finance.
8. School jurisdiction experience is desirable.
9. Experience with BusPlanner transportation system or Atrieve financial software is an asset.
10. Conflict resolution skills.
11. Drivers license and vehicle required.
RELATIONSHIPS
1. Reports to the Manager, Transportation Services and the Manager, Financial Services
**2. Communicates with**:
2.1. Manager, Transportation Services;
2.2. Transportation Coordinator;
2.3. Manager, Financial Services;
2.4. Supervisor, Financial Services;
2.5. Finance Assistant;
2.6. Associate Superintendent of Finance;
2.7. Division staff;
2.8. School staff;
2.9. Parents;
2.10. Other External Stakeholders;
2.11. Bus carriers.
WORKING CONDITIONS
**The nature of the work requires the employee to**:
1. Work well under pressure and to prioritize effectively.
2. Work with a high degree of speed and accuracy.
3. Work with minimum supervision.
4. Be detail oriented and deliver work within established timelines.
RESPONSIBILITIES
1. Process bus pass transactions (including debit and credit card payments), issue receipts and prepare related documents within a fast-paced computerized environment.
2. Respond to concerns and inquires in a professional and courteous manner in regards to student transportation (including challenging situations at times) while maintaining a positive image of the division.
3. Assist with the daily scheduling of the division transportation system and issuing delays/alerts.
4. Assist with First Riders Night and Kindergarten Fair.
5. Input computer data related to transported students utilizing BusPlanner.
6. Proficient with transportation software, work effectively in the transportation department, and respond to stakeholders inquiries and concerns.
7. Assist with administrative functions for transportation services.
8. Perform accounts payable functions within Atrieve financial software including but not limited to: forwarding invoices to sites, processing invoices and expense claims, assigning vendor numbers, filing accounts payable documentation and communication with accounting administrative assistants.
10. Assist with (and complete as a relief function) payment processes.
11. Assists with daily banking by writing receipts and making deposits.
12. Switchboard relief.
13. Process incoming and outgoing mail.
14. Orders and maintains supplies for division office.
15. Undertake other duties as assigned.
In accordance with the CUPE Collective Agreement, this position offers a comprehensive benefits package found under Alberta School Employee Benefit Plan.
All new employees to St. Albert Public Schools are required to submit a recent (within 6 months),
clear Vulnerable/Criminal Record Check prior to commencement of employment.
