Executive Assistant to CEO

2 weeks ago


Markham, Canada spaice studio Full time

**Job Summary**

**Responsibilities**

Manage the CEO's calendar, including scheduling meetings and appointments while prioritizing urgent requests.

Prepare and organize documents, reports, and presentations for meetings, including reviewing legal documents for accuracy.

Conduct data entry and maintain accurate records for various projects.

Handle incoming calls with professionalism, demonstrating excellent phone etiquette.

Assist in proofreading documents to ensure accuracy, clarity, and legal compliance.

Coordinate travel arrangements, including itineraries and accommodations.

Serve as a liaison between the CEO and internal/external stakeholders.

Maintain an organized office environment by managing supplies and clerical tasks.

Support special projects as assigned by the CEO, including those with a legal or regulatory focus, ensuring timely completion.

**Experience**

Proven experience as an Executive Assistant or in a similar administrative role is preferred.

Strong organizational skills with the ability to multitask effectively in a fast-paced environment.

Familiarity with phone systems and administrative procedures is required.

Excellent written and verbal communication skills are necessary for effective interaction with stakeholders at all levels.

A keen eye for detail is important for proofreading, data entry, and legal documentation tasks.

Experience in managing confidential information with discretion is highly valued.

A background in legal studies, experience in legal administration, or familiarity with corporate legal processes is strongly preferred.

This role offers an opportunity to work closely with executive leadership while contributing to the overall success of the organization. If you are a motivated individual with a legal background looking to make an impact in a dynamic environment, we encourage you to apply.

Pay: $50,000.00-$56,210.00 per year

Additional pay:

- Bonus pay

**Benefits**:

- Company events
- On-site parking
- Paid time off

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

**Education**:

- Secondary School (preferred)

Work Location: In person



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