Executive Assistant to CEO

2 days ago

Markham, Ontario, Canada New Dream Consulting Inc. Full time $60,000 - $80,000 per year

Job Summary

We are seeking a highly organized and proactive Executive Assistant to support the CEO of our client in managing daily operations and ensuring seamless communication across the organization. The ideal candidate will possess strong administrative skills, excellent communication abilities, and proficiency with various office software. This role offers an opportunity to work closely with executive leadership in a dynamic environment, providing critical support to facilitate efficient decision-making and operational flow.

Responsibilities

  • Manage and maintain the CEO's calendar using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and travel arrangements.
  • Handle incoming calls via multi-line phone systems with professional phone etiquette, directing inquiries appropriately.
  • Prepare, proofread, and edit correspondence, reports, and presentations to ensure accuracy and professionalism.
  • Perform data entry, filing, and document management tasks using Microsoft Office Suite and DocuSign for electronic signatures.
  • Coordinate with other departments on administrative projects, ensuring timely completion of tasks.
  • Maintain confidentiality of sensitive information at all times.

Qualifications

  • Proven experience in an administrative or clerical role, preferably supporting executive leadership.
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint), and familiarity with DocuSign.
  • Strong organizational skills with the ability to prioritize tasks effectively.
  • Experience with multi-line phone systems is preferred.
  • Exceptional organizational skills combined with attention to detail and accuracy.
  • Ability to handle multiple priorities in a fast-paced environment while maintaining professionalism.

Job Type: Full-time

Pay: From $50,000.00 per year

Benefits:

  • Paid time off

Experience:

  • Administrative: 1 year (preferred)

Language:

  • Mandarin (required)

Work Location: In person

  • EA to the CEO and VP

    2 days ago

    Markham, Ontario, Canada The Headhunters Recruitment Full time $85,000 - $100,000 per year

    We're looking for an experienced and entrepreneurialExecutive Assistantfor our well-respected client, a consulting firm serving high-net-worth individuals. The CEO is a dynamic entrepreneur and respected leader in the financial wealth industry in North York. The organization is committed to innovation, excellence, and delivering a world-class client...

  • Executive Assistant

    4 days ago

    Markham, Ontario, Canada Altohelix Full time US$60,000 - US$90,000 per year

    Company DescriptionAltohelix, a Canadian company, specializes in drone hardware, mobile laser scanners, and professional drone training tailored for professional and industrial applications. As an authorized dealer for leading brands such as DJI Enterprise and FARO 3D laser scanners, the company excels in providing state-of-the-art products and solutions for...

  • Executive Assistant

    12 minutes ago

    Markham, Ontario, Canada PL Energy Services Full time

    Executive AssistantLocation: Markham Ontario, Canada (In-Person – GTA Based Preferred)Company: PL Energy ServicesPL Energy Services is a Professional Engineering and Construction firm dedicated to delivering innovative HVAC and electrical solutions that reduce energy consumption, help protect the environment, and improve our clients' bottom lines. We are a...

  • Executive Assistant

    2 weeks ago

    Markham, Ontario, Canada Big Smoking Cigars and Pipes Full time $100,000 - $120,000 per year

    Location: Toronto, ON (occasional travel required)Job Type: Full-timeCompensation: Competitive Salary + Performance BonusReports To: General ManagerJob SummaryWe are a well-established cross-border e-commerce and trading company seeking a reliable, detail-oriented Executive Assistant / Personal Assistant to support the General Manager.This role involves a...

  • Executive Assistant

    6 days ago

    Markham, Ontario, Canada Aviva Full time $60,000 - $120,000 per year

    Individually we are people, but together we are Aviva. Individually these are just words, but together they are our Values – Care, Commitment, Community, and Confidence.We're currently looking for an Executive Administrative Assistant to provide support to our Chief Information Officer (CIO) and other SVPs / VPs primarily at our Markham, Ontario Office....

  • Executive Assistant

    6 days ago

    Markham, Ontario, Canada Aviva Canada Full time $60,000 - $120,000 per year

    Individually we are people, but together we are Aviva. Individually these are just words, but together they are our Values – Care, Commitment, Community, and Confidence.We're currently looking for an Executive Administrative Assistant to provide support to our Chief Information Officer (CIO) and other SVPs / VPs primarily at our Markham, Ontario Office....

  • Administrative Assistant

    2 weeks ago

    Markham, Ontario, Canada MHB Group Full time $50,000 - $60,000 per year

    Are you a Administrative Assistant looking to work for a prestigious real estate investment firm in Toronto? Are you organized, a great communicator and detailed in your approach? Then read on…With your personable approach, you will enjoy professionally greeting clients / guests, answering and directing calls and overall enjoy supporting a team...

  • Executive Administrative Assistant, ABI

    4 days ago

    Markham, Ontario, Canada Aviva Full time $60,000 - $120,000 per year

    We're currently looking for an Executive Administrative Assistant to provide effective and efficient high-level support to senior level VPs. This role serves as the primary point of contact and liaison for internal and external parties on all matters. You will organize and coordinate executive outreach and external relations efforts.In this position, you...

  • Business Analyst

    2 weeks ago

    Markham, Ontario, Canada T&T Supermarket Full time $80,000 - $120,000 per year

    Company Introduction: T&T Supermarket Inc. was founded in 1993 with two stores in BC. Since then, it has expanded rapidly and is now Canada's largest Asian supermarket chain with 37 stores across the country: 14 in BC, 7 in Alberta, 14 in Ontario, and 2 in Quebec. The Company's continuous expansion is going to bring more new stores in the next couple of...

  • Controller (6-Month Contract)

    2 weeks ago

    Markham, Ontario, Canada Highbridge Human Capital Full time $90,000 - $110,000 per year

    THE ORGANIZATIONJY Care, based in Markham, ON, is a Canadian manufacturer and innovator committed to enhancing well-being through high-quality, sustainable products. Crafted in Canada to the highest standards, our solutions span multiple industries—including natural health supplements, personal protective equipment, and wellness products—delivering...