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Office Coordinator

2 weeks ago

Peterborough, Canada Fires Alive Full time

**Join Our Team at Fires Alive**

At Fires Alive, we’re passionate about bringing warmth, comfort, and style to homes in Peterborough and surrounding areas, with premium fireplaces, expert installations, and personalized service. With over 25 years in the industry, we take pride in our commitment to excellence.

We’re currently seeking a highly organized and proactive Office Coordinator to support our day-to-day operations. This key team member will help ensure everything runs smoothly behind the scenes. This is a great opportunity for someone looking to grow within a well-established and supportive company.

**Key Responsibilities**
- Engage in customer-facing sales and service to enhance client satisfaction and drive revenue
- Prepare and send quotes and invoices to clients as needed
- Manage building maintenance requests and coordinate necessary repairs and renos
- Order office supplies, furniture, and equipment as needed
- Schedule meetings and manage calendars
- Schedule and coordinate project installs
- Coordinate team schedules and help ensure seamless collaboration across departments
- Perform other administrative tasks as required including invoicing, quoting and phone
- Represent Fires Alive at local home shows and community events
- Assist with tasks and special job requests from the owner as they arise

**Skills**
- Strong verbal and written communication skills, with the ability to interact professionally with clients and team members
- Exceptional organizational and time management skills
- Ability to multitask and prioritize requests from multiple employees
- Confident explaining tasks and processes to both staff and clients
- Proficient with office software and technology including Microsoft Excel, Word, PowerPoint, Outlook, Google Drive, and Gmail
- Familiarity with standard office equipment (printers, copiers, etc.)
- Experience using QuickBooks

**Personal Attributes**
- Detail-oriented with strong follow-through
- Able to take initiative and work independently
- Professional presentation and attitude
- Able to work independently and collaboratively
- Excellent time management and problem-solving skills

Along with your resume, please include a cover letter that tells us a little about who you are, why you’d like to join the Fires Alive team, and a bit about your relevant experience.

We truly appreciate your interest in Fires Alive and thank all applicants for taking the time to apply

Pay: Up to $25.00 per hour

Expected hours: 20 - 40 per week

Schedule:

- Monday to Friday
- Weekends as needed

**Language**:

- English (required)

Work Location: In person