Project Coordinator

**ABOUT UNIVERUS**:
Founded in 2019 and headquartered in Burnaby, British Columbia, Univerus is a fast-growing enterprise software company specializing in vertical market solutions. With over 300 employees, more than 20 acquisitions, and a global customer base exceeding 3,500 organizations, Univerus delivers mission-critical technology across public and private sectors. Our flagship product, Unity ERP, powers operations in local government, utilities, construction, manufacturing, health and safety, education, and beyond.

Position: Remote position with occasional travel to office either to Toronto or Peterborough as required.

Schedule: 40 hours per week, full time

**ROLE OVERVIEW**:
As a Project Coordinator at Univerus, you will provide essential support to the Project Management team by coordinating project activities, managing documentation, and assisting with communication among stakeholders. You will play a key role in keeping projects organized and on track, helping ensure the successful delivery of client and internal projects. This entry-level role is ideal for individuals looking to build their project management skills in a supportive and collaborative environment.

**ORGANIZATIONAL RELATIONSHIP**:
Reports To: VP, Operations, Energy & Water

Department: Professional Services

**KEY RESPONSIBILITIES**:

- **Project Support**: Assist Project Managers with the coordination of project activities, including scheduling meetings, preparing agendas, and capturing meeting notes.
- **Documentation Management**: Maintain project documentation such as project plans, status reports, action items, and risk registers.
- **Communication Coordination**: Help facilitate clear communication between team members, stakeholders, and clients by preparing updates, reminders, and follow-ups.
- **Task Tracking**: Monitor project tasks and deadlines, providing reminders and escalating overdue items as needed.
- **Resource Coordination**: Assist with resource scheduling and tracking availability to support project needs.
- **Reporting Support**: Support the preparation of project status reports, dashboards, and other reporting tools.
- **Process Adherence**: Ensure project management processes and documentation standards are followed.
- **Meeting Support**: Organize and support project meetings, including logistics, materials preparation, and post-meeting follow-up.
- **Administrative Support**: Provide general administrative support to the project team as required.

**KEY PERFORMANCE INDICATORS (KPIS)**:

- Timeliness and accuracy of project documentation
- Stakeholder satisfaction with coordination and communication
- Completion of assigned tasks within agreed timelines
- Support provided to ensure project deliverables remain on track
- Adherence to project management processes and documentation standards
- Positive feedback from project managers and team members

**REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES**:

- Strong organizational and time management skills
- Excellent written and verbal communication skills
- Ability to manage multiple tasks and priorities in a fast-paced environment
- Attention to detail with a focus on accuracy and consistency
- Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and project management tools (e.g., Smartsheet, Asana, or similar)
- Ability to work collaboratively with cross-functional teams
- Self-motivated and eager to learn project management best practices
- Professionalism and customer-service orientation in all interactions

**EDUCATION AND EXPERIENCE**:

- Diploma or Bachelor’s degree in Business Administration, Project Management, or a related field preferred
- Previous experience in an administrative, coordination, or project support role is an asset
- Interest in pursuing a career in project management
- Willingness to travel occasionally to support project or client needs