25-47 - Ehi - Temp 12 Months - Administrative Assistant - Administrative Services - Bilingual
5 hours ago
**General Information on the Position**
**Adminitrative Services 1**
**Administrative Assistant - Bilingual position**
**EHI - Temporary 12 Month**
We are seeking a **Bilingual Administrative Assistant** to provide essential support to our teams. This role is ideal for someone who thrives in a collaborative environment, values cultural responsiveness, and is passionate about community engagement.
**What You’ll Do**
- Provide on-site administrative support including reception, switchboard coverage, and handling internal service requests.
- Support staff, clients, volunteers, and community partners with professionalism and care.
- Manage and maintain accurate records in agency systems such as CPIN and other databases.
- Prepare and format correspondence, reports, legal documentation, meeting materials, and minutes.
- Coordinate meetings and presentations, including organizing logistics and materials, and documenting outcomes.
- Assist with travel and transportation arrangements, ordering supplies, and maintaining inventory.
- Engage with external community partners and support initiatives like one of our Affinity Group Forum, helping foster inclusive and collaborative relationships.
- Contribute to the development and maintenance of administrative manuals and tracking systems.
- Provide coverage and support across various program areas and administrative teams as needed.
- Help orient new staff, students, and volunteers to administrative systems and processes.
- Uphold confidentiality and contribute to a respectful, equity-focused workplace culture.
**What You Bring**
- High school diploma (college diploma an asset).
- Minimum 2 years of administrative experience.
- Strong bilingual communication skills (French and English).
- Proficiency in Microsoft Office and familiarity with CPIN or similar systems.
- Excellent organizational, time management, and customer service skills.
- Understanding of confidentiality and sensitivity in service delivery
- Must be able to work on site as required with possibility of remote work.
- Demonstrated knowledge and respect of Black culture, heritage and the historic relationship between child welfare and the Black community;
- Demonstrated knowledge and understanding of the culture, history and current oppressions experienced by the Black community;
- Demonstrated knowledge and understanding of the culture, history and current oppressions experienced by people related to gender identity, gender expression and sexual orientation faced within the 2SLGBTQIA+ communities.
- Demonstrated knowledge and understanding of the culture, history and current oppressions experienced by Indigenous peoples and racialized communities.
- Applies anti-racist, anti-ableist, anti-colonialism, anti-heterosexism and anti-cissexism lenses to social problems.
- Experience in Child Welfare or a related service area is considered an asset
**Why Join Us?**
- Be part of a mission-driven organization making real impact.
- Work with a team that values your voice and lived experience.
- Access to a **healthcare spending account**, **paid vacation and sick leave**, and **pension plan**.
- Flexible work arrangements and a supportive, inclusive culture.
- Salary ranging from $48,620.00 to $ 59,196.00 - commensurate to experience
-
Gloucester, Canada Children's Aid Society of Ottawa Full time**General Information on the Position** **CHILD PROTECTION SERVICES** - Indigenous Persons - Visible Minority Persons - 2SLGBTQIA+ Persons - Persons living with Disabilities As such, only applicants who self-identify with one of the above under-represented groups will be considered. Click here for full details on CASO’s Equity Hiring Initiative. **The...
-
Gloucester, Canada Children's Aid Society of Ottawa Full time**General Information on the Position** **EHI OPPORTUNITY: Join Our Team as a Partner, People & Culture!** The Children’s Aid Society of Ottawa (CASO) is on a mission to build a team that reflects the vibrant, diverse, and incredible community we serve. We believe our strength is in our people and the lived experiences they bring to the table. -...
-
Gloucester, Canada Children's Aid Society of Ottawa Full time**Information générale sur le poste** Services administratifs 1 **Adjoint(e) administratif(ve) - Poste bilingue** IEE - Temporaire 12 mois Nous sommes à la recherche d’un(e) adjoint(e) administratif(ve) bilingue pour fournir un soutien essentiel à nos équipes. Ce rôle est idéal pour une personne qui s’épanouit dans un environnement...
-
Gloucester, Canada Children's Aid Society of Ottawa Full time**Information générale sur le poste** **CHILD PROTECTION SERVICES** - Indigenous Persons - Visible Minority Persons - 2SLGBTQIA+ Persons - Persons living with Disabilities As such, only applicants who self-identify with one of the above under-represented groups will be considered. Click here for full details on CASO’s Equity Hiring Initiative. **The...
-
Gloucester, Canada Children's Aid Society of Ottawa Full time**Information générale sur le poste** **THE CHILDREN'S AID SOCIETY OF OTTAWA** **LA SOCIÉTÉ DE L'AIDE À L'ENFANCE D'OTTAWA** **Senior Communications Officer** **Equity Hiring Initiative** **Temporary 12 months - Full Time Opportunity -Bilingual Position - non-union** **What you’ll do**: The Senior Communications Officer reports to the Head of...
-
Dental Administrator
2 days ago
Gloucester, Canada Wright Match Full time**Job Title: Bilingual Dental Administrator** **Location**: Ogilvie Dental **Position**: Full-Time **Hourly Rate**: $20 - $25 **Languages Required**: Bilingual in English and French **Key Responsibilities**: - **Schedule Management**: Oversee and coordinate the schedules for all three providers (one dentist and two hygienists), ensuring optimal...
-
Office Administrator
5 days ago
Gloucester, Canada Dtech Services and Solutions Inc Full timeResponsibilities - Oversee daily office operations to ensure efficiency and accuracy in administrative tasks - Answer and make customer calls to schedule, confirm, and follow up on service appointments - Communicate professionally with clients, suppliers, and technicians - Manage CRM system with up-to-date customer and job information - Coordinate with...
-
Receptionist/administrative Assistant and Inside
2 weeks ago
Gloucester, Canada Advanced Prefabs Full time**Position**:Receptionist/Administrative Assistant and Inside Sales **Company**: The Fireplace Center and Patio Shop [Advanced Prefabs Ltd.] **Location**: 1452 Cyrville Road (Ottawa-East) **Job Type**: Permanent, Full-Time **Schedule**: 9:00 AM - 5:00 PM, 40 Hours Per Week, Saturdays Mandatory We are looking for a service-oriented individual to work as...
-
Receptionist/administrator
4 days ago
Gloucester, Canada Camtag Industries Inc. Full time**Job Title**: Temporary Receptionist / Administrator **Department**: Administration **Reports To**: Finance Controller **Duration**: 3-Month Contract **Location**: 2783 Fenton Road, Gloucester ON, K1T 3T8 **Job Type**: Full-Time, On-Site **Position Overview**: We are seeking a professional and organized **Temporary Receptionist / Administrator** to...
-
Administrative Assistant/data Entry Clerk
2 weeks ago
Gloucester, Canada Electric Company Full time**Overview** **Duties** - Accurately enter data into databases and spreadsheets, ensuring high levels of accuracy and attention to detail. - Organize and maintain electronic files, ensuring that all documents are properly categorized and easily retrievable. - Perform regular data quality checks to identify and correct any discrepancies or errors in the...
